Administrative Coordinator - School of Dental Medicine

Tufts University • Boston, MA

13d • $27 - $38

About The Position

Tufts University School of Dental Medicine (TUSDM) offers one of the most forward-looking educational environments in dental medicine in the country. Since its founding in 1868, TUSDM has been committed to leadership in education, patient care, research, and community service. Students obtain an interdisciplinary education, integrated with medicine, with access to training in dental specialties. Clinics managed at TUSDM provide quality comprehensive care to more than 20,000 individuals annually. Nationally and internationally, the school promotes health and educational programs and researches new procedures, materials, and technologies to improve oral health.

This position will act as floater, providing administrative support to different departments throughout the School of Dental Medicine.
Under minimal supervision, the Administrative Coordinator:
Provides advanced administrative support and communications for the department.
Handles complex and confidential situations and requests and serve in a highly visible capacity as a resource for department with students, staff, faculty and other constituents.
Produces and drafts reports and other complex documents and materials, including proofreading and editing, designing layout and graphics for brochures and presentations.
Coordinates department budget to include monitoring, tracking expenditures, troubleshooting problems and preparing reports.
Will also gather data, conduct research and draft reports, summaries or material for presentation.
Plans and coordinates meetings and special events, including contacting speakers, designing promotional materials, and coordinating support for speakers and presenters.
May also coordinate programs and/or projects for department.
Other duties as assigned.

Requirements

• Knowledge and skills as typically acquired through completion of a High school diploma/GED and 5+ years of administrative experience OR a Bachelor's degree and 3+ years of experience.
• Requires advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge.
• Bookkeeping or basic accounting knowledge and excellent organizational and interpersonal skills.
• Individual must have excellent communication and interpersonal skills.

Nice To Haves

• Experience in an academic setting.
• Flexible to move to different departments as the need arises.

Responsibilities

• Provides advanced administrative support and communications for the department.
• Handles complex and confidential situations and requests and serve in a highly visible capacity as a resource for department with students, staff, faculty and other constituents.
• Produces and drafts reports and other complex documents and materials, including proofreading and editing, designing layout and graphics for brochures and presentations.
• Coordinates department budget to include monitoring, tracking expenditures, troubleshooting problems and preparing reports.
• Will also gather data, conduct research and draft reports, summaries or material for presentation.
• Plans and coordinates meetings and special events, including contacting speakers, designing promotional materials, and coordinating support for speakers and presenters.
• May also coordinate programs and/or projects for department.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED