Administrative Coordinator

American University•Washington, DC

16d•$30 - $34•Hybrid

About The Position

The Administrative Coordinator will provide administrative support to the Deputy Provost & Dean of Faculty. This includes calendaring; preparing for and coordinating faculty events, luncheons, or special programs; filing; monitoring the Dean of Faculty email inbox; expense reimbursement processing; overseeing program reviews; and other requested tasks from the Office of the Deputy Provost and Dean of Faculty. The Administrative Coordinator will also support the Manager, Faculty Affairs on various faculty actions throughout the year. Position requires strong attention to detail, working independently and collaboratively, strong communication skills, and handling highly confidential information. Position may work with Dean’s offices in Academic Units and Human Resources, as well as the Provost Office. Will be required to sign a confidentiality agreement. Further, this position will serve as front desk support for the office, greeting visitors and answering phones for the Provost office.

Requirements

Bachelor's degree or equivalent
1 - 3 years of relevant experience
Must have strong computer skills including MS Word, Excel, Power Point, and Outlook, or the ability to learn
Must be able to schedule and manage video conferencing tools such as Zoom and MS Teams, or the ability to learn
Excellent oral and written communication skills
Ability to set priorities and anticipate the changing needs of the office
Must have the ability to multitask, show strong initiatives and work well under pressure
Excellent problem solving and interpersonal skills, a professional demeanor and dress code are required
Must be punctual, reliable and detail oriented
Incumbent must be able to function independently with minimal supervision
Position is a 35 hour work week (9:00 am - 5:00 pm) with flexibility for overtime and occasional weekend events if needed