Administrative Coordinator

City of High Point•High Point, NC

13d•Onsite

About The Position

At the City of High Point, we celebrate the creator in everyone. Building on our rich cultural history steeped in industrialism and innovation, our employees seek not only to transform themselves, but the world around us. We are collaborators, we are makers, we are visionaries. We invite you to explore the many opportunities to serve our community, by sharing your talents, skills, and expertise. You'll join a diverse team of over 1300 individuals dedicated not just to making a career, but a difference; because what we create in High Point, changes the world! The Administrative Coordinator performs responsible, skilled clerical and routine administrative work under the direct supervision of the WS Mains Superintendent. This position requires knowledge of office and work unit policies and procedures and is tasked with preparation of documents and reports, assisting internal and external customers and other office work such as maintaining files, mail distribution and photocopying.

Requirements

Requires two (2) years of office, clerical and/or administrative work experience
Must have intermediate experience in Microsoft Office Suite (Word, Excel, Outlook, Publisher, PowerPoint) and the ability to learn new software quickly including web-based applications.
High School Diploma or GED equivalent
Valid Driver’s License in North Carolina or another state
Must be able to maintain all information in a confidential manner
Must be highly detailed oriented and project a professional manner

Nice To Haves

Three or more years of office, clerical and/or administrative work
Bachelor’s degree in business administration or related field
Experience with Workday, Cityworks, and Cayenta

Responsibilities

Greets and provides initial assistance to walk-in visitors and telephone customers
Answers in-coming telephone calls using best customer service practices, provides information, assist with customer needs, and/or routes calls to appropriate personnel
Oversees and processes paperwork and payments of departmental expenditures in accordance with established accounts payable policies and procedures
Assit in processing division procurement purchases in accordance with established purchasing policies and procedures, generate requisitions, purchase orders, voucher, reports using various specialized formats and forms
Reconciles procurement card statements
Processes division payroll, checks time sheets, leave forms, enters information gathered into Workday
Prepares personnel action forms for increases, transfers, terminations, and other forms including changes of address and telephones, coordinates, prepares and processes paperwork for personnel vacancies and related hiring correspondence, maintains department personnel records
Enters information into data bases, spreadsheets or word process software as needed
Makes travel arrangements, reservations and registrations for conferences and seminars, prepares travel advance authorization forms and completes expense reports upon return from trip and sends travel expense forms through Workday.
Trains employees in office equipment as necessary
Schedules and coordinates meetings at the request of the superintendent
Research and compiles information for reports and projects
Assists in the creation of presentations
Oversees the maintenance of office files including sorting, indexing, and alphabetizing
Participates in special projects and other duties as assigned by the Superintendent
Benefits Liaison for employees
Serves as Notary Public as needed
Performs other clerical and administrative task as assigned, assist Director and staff as needed
Ensures that all work is performed in accordance with OSHA and City Safety Standards and policies.