Administrative Coordinator

Ophthalmic Consultants of Boston•Waltham, MA

25d

About The Position

Ophthalmic Consultants of Boston (OCB) is seeking a proactive, detail-driven Administrative Coordinator to support our leadership team and help keep our high-performing organization running smoothly. This is a dynamic role where you’ll manage complex administrative operations, coordinate cross-functional initiatives, and elevate communication across departments—directly contributing to OCB’s mission and patient-centered values. At OCB, we are guided by our core values: Outstanding Patient Care, Unity, Ethics & Integrity, Fairness, Operational Excellence, and Fiscal Responsibility. If you thrive in a collaborative, fast-paced environment and love being the organizational “glue,” we’d love to meet you.

Requirements

Bachelor’s degree
2+ years of relevant administrative or operations experience
Strong proficiency with Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint, SharePoint, Forms)
Professionalism, discretion, and the ability to handle confidential information
Adaptability in a fast-moving environment with changing priorities
Strong written and verbal communication skills
Creative, detail-oriented approach to messaging and content
Excellent organizational and multitasking abilities
Proficiency in major social platforms (Facebook, LinkedIn, Instagram)

Nice To Haves

Experience with survey platforms (SurveyMonkey, Constant Contact, DocuSign), and WordPress

Responsibilities

Manage complex calendars and a high volume of scheduling requests, solving conflicts with confidence and independence.
Develop agendas, prepare meeting materials, attend meetings, and track follow-up actions.
Assist with planning and executing meetings and events, including logistics, facility coordination, and on-site support.
Take on additional administrative tasks to support leadership and organizational needs.
Draft, edit, and proofread internal and external communications, reports, newsletters, and more.
Update and maintain content on the intranet (SharePoint) and external website to align with brand and strategy.
Manage social media content across key platforms.
Partner with internal teams to gather information and ensure consistent messaging.
Develop, distribute, and analyze internal surveys; prepare data-driven reports for leadership.
Support file organization and content management across SharePoint and Microsoft Teams.