Administrative Coordinator

SAM, LLC • Midland, TX

3d

About The Position

The Administrative Coordinator is responsible for organizing and coordinating office administration and procedures in order to ensure organizational effectiveness and efficiency.

Requirements

• 3+ years recent administrative experience
• Proficient in Microsoft Office Suite – Word, Excel, Power Point, and Outlook
• Longevity in prior employment
• Superior communication, presentation, organization, multi-tasking and problem-solving skills
• Ability to work independently as well as collaboratively
• Ability to maintain privacy and confidentiality
• 4-year degree is preferred, but not required
• Experience with Concur Travel and Expense preferred, but not required

Nice To Haves

• 4-year degree is preferred, but not required
• Experience with Concur Travel and Expense preferred, but not required

Responsibilities

• Provide general administrative support
• Answer incoming calls and direct to appropriate party
• Greet visitors
• Responsible for administrative setup of new employees
• Maintain confidentiality of sensitive information
• Maintain office and breakroom inventory
• Process incoming and outgoing mail and express mail shipments
• Assist with securing travel arrangements and expense reporting
• Provide support including, but not limited to, filing, copying, data entry, spreadsheet maintenance and Salesforce database tasks as needed
• Plan and execute regular company events
• Coordinate food orders for employee meetings
• Coordinate and partner with HR, Marketing, IT, Accounting and Safety departments to provide local support
• Contract with office vendors and service providers
• Provide writing and editing support for a variety of business communications
• Assist with facility project such as internal moves and reconfigurations
• Place small furniture orders

Benefits

• Health and Wellness Benefits: BlueCross BlueShield health insurance coverage begins the month after your hire date, Free Vision + Dental plans for employees, company-paid premiums for Long-term disability/Life Insurance (with HSA + FSA plans), SAM Cares program focused on holistic well-being
• Financial Benefits: Employee Referral Rewards Program of $1K, $2,500 or $5K, Access to Ramsey Smart Dollar to support financial goals and retire with confidence, Fidelity retirement plans with a 5% company match, tuition reimbursement, optional cellphone stipend
• Work-Life Balance: Paid time off including vacation/sick/holidays, parental leave to support families
• Professional Development: Customized career development plan for licensing and certifications, Project Manager Business Academy, CAD Training Program, Individual Development Plans/Career Check-Ins, SAM WINS - our initiative for women-focused leadership and development, Milestone Anniversary Recognition, SAMbassador mentorship program
• Perks and Discounts: Access to “Perks at Work” for discounts on wellness + travel + leisure and everyday purchases, company-sponsored events, free office snacks
• Culture and Awards/Achievements: SAM Named 2023 Top Workplace USA for Second Consecutive Year; 2023 SAM Ranks No. 88 on ENR Top 500 Design Firms

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level