Administrative Coordinator

Loyola Marymount University•Lewisboro, NY

20d•$24 - $29

About The Position

Position Summary Reporting to the Assistant Director of Administration, the Administrative Coordinator delivers comprehensive administrative coordination, records management, and program support for Campus Safety Services. Position Specific Responsibilities/Accountabilities 1. Under the direction of the Assistant Director of Administration, assist with maintaining accurate administrative records by organizing, updating, and retaining compliance- and training-related documentation in accordance with established standards. 2. Compile administrative documentation and supporting materials for review by leadership, including entering, updating, and verifying information in tracking systems and databases. 3. Assist with developing and updating training materials and resources in support of departmental training programs. 4. Provide administrative coordination for the Bloodborne Pathogen Program in collaboration with the Assistant Director of Administration and Environmental Health & Safety (EHS). 5. Maintain the departmental policy repository and coordinate policy distribution, including preparation of documents, verification of links and accessibility, and tracking of acknowledgments and signatures. 6. Performs other related duties. Loyola Marymount University Expectations Exhibit behavior that supports the mission, vision, and values of the university. Promote an environment that supports diversity and inclusivity. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service. Requisite Qualifications • Typically a high school diploma or equivalent. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes. • Minimum 2 years of experience providing administrative support in an office environment. Work experience in higher education preferred. • Ability to handle sensitive and confidential information with care and discretion. • Responsive and effective communicator; provides excellent customer service while responding to a high volume of inquiries. • Basic knowledge of office machines, word processing, spreadsheet, email and databases. (Word, Excel, Outlook and PowerPoint). The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Constantly required to sit, feel, use finger movement, speak clearly, hear conversation, see near and far. Frequently required to stand and walk. Occasionally required to lift, carry and push up to 25 lbs., stoop, kneel, reach high and low, use depth perception. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is normal. MENTAL DEMANDS: Mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequent calculating, interrupted work, variety of interrelated tasks, sustained concentration, use of reasoning, judgment, resourcefulness, analytical ability, and ingenuity.

Requirements

Typically a high school diploma or equivalent. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
Minimum 2 years of experience providing administrative support in an office environment.
Ability to handle sensitive and confidential information with care and discretion.
Responsive and effective communicator; provides excellent customer service while responding to a high volume of inquiries.
Basic knowledge of office machines, word processing, spreadsheet, email and databases. (Word, Excel, Outlook and PowerPoint).

Nice To Haves

Work experience in higher education preferred.

Responsibilities

Under the direction of the Assistant Director of Administration, assist with maintaining accurate administrative records by organizing, updating, and retaining compliance- and training-related documentation in accordance with established standards.
Compile administrative documentation and supporting materials for review by leadership, including entering, updating, and verifying information in tracking systems and databases.
Assist with developing and updating training materials and resources in support of departmental training programs.
Provide administrative coordination for the Bloodborne Pathogen Program in collaboration with the Assistant Director of Administration and Environmental Health & Safety (EHS).
Maintain the departmental policy repository and coordinate policy distribution, including preparation of documents, verification of links and accessibility, and tracking of acknowledgments and signatures.
Performs other related duties.
Exhibit behavior that supports the mission, vision, and values of the university.
Promote an environment that supports diversity and inclusivity.
Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.
Demonstrate a commitment to outstanding customer service.