Administrative Coordinator

UPMC • Pittsburgh, PA

8h

About The Position

UPMC Shadyside is currently seeking an individual to provide full-time administrative support as an Administrative Coordinator for our Nursing Administration team.
About the Position:
Our Nursing Administration team consists of three Clinical Directors & the Director of Operations, who oversee the operations of the majority of our inpatient nursing units. This is a fast-paced, high-impact role. Your work will directly impact the efficiency of hospital operations, including but not limited to managing essential reports, supporting hospital-wide initiatives, coordinating supply orders, and organizing key meetings. In addition, you will serve as an independent thinker, pulling data from Power BI to create administrative presentations, coordinating grants, including scheduling staff nurses for the Nurse Leader Residency program, and managing orthopedic classes for patients pending surgery. You will also be responsible for collating data to support Clinical Directors in making critical operational and clinical decisions.
Excellent oral and written communication skills, along with high proficiency in creating Excel tables, are a must. By supporting the quality of care we offer our patients and the operational efficiency of our facility, this role presents an exciting opportunity to thrive in a fast-paced environment, where your contributions will have a lasting impact on the success of our leadership team and the care we extend to our community.
About UPMC Shadyside:
UPMC Shadyside Hospital is among the elite 9%25 of hospitals nationwide to achieve Magnet® status, signifying excellence in the quality of medical treatment and patient care. We are also a renowned teaching hospital and center of ongoing, cutting-edge research and education.
How we support our employees:
Medical, dental, and vision coverage for you and your family members.
Up to 5 weeks of paid time off to do what matters most to you, plus 7 paid holidays.
$6,000/academic year in tuition assistance to achieve your academic goals, plus additional assistance for your family members.
Student loan repayment and refinancing assistance options through UPMC’s partnerships with Savi and SoFi.
Employees can earn up to 8%25 of your eligible pay in retirement contributions from UPMC.

Requirements

• High school diploma or equivalent or an associate's degree.
• 5 years' experience in an increasingly responsible administrative support role required.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
• Ability to use applicable MS Suite products.
• Ability to order through Epro.
• Advanced knowledge of business processes and procedures.
• Working knowledge of accounting and financial principles and functions.
• Ability to analyze data.
• Ability to use discretion and independent judgment

Responsibilities

• Plans conferences for the department and department head.
• Under general direction, coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple departments or divisions (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments).
• Performs all responsibilities of an Administrative Assistant Sr.
• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
• Assists in recruiting, hiring, training, and evaluating the performance of employees.
• Analyzes complex information requests and determines complex trends.
• Develops reports for the executive or department.
• Develops and sends correspondence on behalf of the department and department head (i.e., draft and send meeting minutes, draft and send meeting events).

Benefits

• Medical, dental, and vision coverage for you and your family members.
• Up to 5 weeks of paid time off to do what matters most to you, plus 7 paid holidays.
• $6,000/academic year in tuition assistance to achieve your academic goals, plus additional assistance for your family members.
• Student loan repayment and refinancing assistance options through UPMC’s partnerships with Savi and SoFi.
• Employees can earn up to 8%25 of your eligible pay in retirement contributions from UPMC.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED