Administrative Coordinator

Miller Creek Lawn & Landscape-posted 1 day ago
$21 - $25/Yr
Full-time • Entry Level
Duluth, MN
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Are you looking for a fulfilling career working outdoors? Miller Creek Lawn & Landscape is a leader in the landscaping industry, providing high-quality services to residential and commercial clients. We have 38 years of experience and are winners of the “Best of Houzz” Design award for 2015, 2016, 2017 and 2025 and winner of the “Best of Houzz” Service Award in 2017, 2018, 2019, 2020, 2021, 2023 and 2024. We specialize in landscape design, installation, and maintenance. The Administrative Coordinator oversees day-to-day office operations, ensures smooth business workflows, and manages client accounts to maintain satisfaction and business growth. This role combines administrative expertise with strong interpersonal and organizational skills to support the company's success.

  • Answering phone(s) / emails and coordinating the distribution of all incoming communications.
  • Scheduling meetings, projects, and consultations.
  • Provide general administrative and clerical support to ensure efficient office operations.
  • Prepare, distribute, and track various reports, proposals/contracts, requests, and other communications on a regular schedule.
  • Type, proofread, and edit Standard Operating Procedure documents as needed.
  • Assist in estimating.
  • Obtain and process all Subcontractor compliance.
  • Schedule utility location marking.
  • Client correspondences; incoming and outgoing.
  • Reconcile past due accounts.
  • Maintain CRM workflow, including requests, quotes, jobs and invoices.
  • Maintain neat and organized office operations throughout all offices.
  • Monitor and enforce employee Jobber tasks including job notes and photos.
  • Minimum experience of 2-5 years in administrative or related roles.
  • Excellent organizational and multitasking skills.
  • Comfort with strategizing and execution.
  • Ability to adapt with changing schedules.
  • Team player with a high level of dedication towards serving others.
  • Ability to self-manage and operate independently.
  • Ability to manage changing priorities throughout the day.
  • Ability to work with confidential information.
  • Excellent communication, critical thinking, and problem-solving skills.
  • Proficiency in CRM software, Microsoft Office Suite & Google Workspace.
  • Possess a high degree of professionalism.
  • Possess a ready-to-assist positive attitude.
  • 401(k)
  • 401(k) matching
  • Competitive salary
  • Flexible schedule
  • Health insurance
  • Health Insurance
  • Flexible schedule
  • Time off request forms are easily accessible and always available.
  • Referral program
  • Refer someone who you believe is good for the company and receive $300 once they have been with the company for more than 3 months.
  • OT Pay: 1 & ½ pay after 40 hours/week - Overtime hours regularly available.
  • Minnesota Sick & Safe time: 1hr for every 30 hours worked.
  • After 6 Months/ Full-time employment: 401(k): Make direct paycheck contributions to a Retirement account.
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