Administrative Coordinator - New York City Office
About The Position
The Bowdoin College Investments office, located in midtown New York City, is responsible for managing the College’s $2.7 billion endowment which supports a substantial portion of the College’s spending. The Investments team is seeking a dynamic Office Manager & Administrative Coordinator to work in the New York City office in executing the important behind-the-scenes administrative functions that keep the office functioning efficiently. The Office Manager & Administrative Coordinator is an integral team member serving as a liaison between the team in New York City and the Operations team in Maine.
Responsibilities
- Office Management - Provide professional telephone and office reception.
- Maintain office, including requests for repairs and maintenance of office equipment and building issues.
- Serve as primary liaison between New York and Maine Operations Office.
- Monitor office supplies and order as necessary.
- Maintain and update contacts.
- Write and maintain procedures for office tasks.
- Calendar and Travel - Maintain calendar and scheduling for the Investments team.
- Assist with expense management and travel reimbursement.
- Coordinate travel options and arrangements, including air travel, hotel reservations, and ground travel.
- Document Management - Communicate with specific managers as well as create mail merges for large scale communications.
- Prepare documents for mailings: including formatting, copying, binding and distribution.
Benefits
- Pay: $30.00 – $38.00/hour based on experience
- Bonus Potential
- Monday to Friday – 37.5 hour work week – 7.5 hours per day, with some limited overtime as needed
- Some opportunity for Hybrid work
- Health, Dental, and Vision Insurance
- Paid Time Off
- Additional details about our benefits package can be viewed online - https://www.bowdoin.edu/hr/benefits-perks/index.html
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
