Administrative Coordinator (30 hours per week)

Galvion LTD•Newport, VT

1d•$17 - $19•Onsite

About The Position

Do you enjoy working in an environment where each day may look a little different? We are looking for an energetic professional who has passion for organization, is adept at multitasking and who displays a welcoming demeanor. Hours are 8:30am-2:30pm or 9:00am-3:00pm. This is a 30 hour per week role. General/Administrative Functions You are stationed at “mission control” to make sure the facility has what it needs to operate effectively. You will be the welcoming face to Galvion in our Newport Facility. On any given day you will welcome visitors, employees, screen potential applicants, order supplies and ensure meeting areas of well stocked, assist the HR team and executives with administrative duties. Work in conjunction with our facilities and IT staff to make sure we are operating at our best. You will help coordinate in our employee engagement activities and contribute to a collaborative work environment.

Requirements

Previous experience in administration or office management
Proficiency in MS Office
Hyper-organized
Excited about taking care of details.
Excellent Customer Service Skills
Ability to work independently and as part of a team.
Associates degree in business preferred or equivalent combination of education and work experience.

Nice To Haves

Entry Level recruiting or HR experience a plus

Responsibilities

Administrative support for the Human Resources Department and Visitor’s from other sites.
Meeting items, i.e. food, coffee, etc.
Manage Credit card and receipts
Assist with reserving meeting rooms
Travel arrangements
Manage guest tracking system
Assist in basic screening of candidates, schedule and /or assist with setting up interviews.
Build a close collaboration with hiring managers and Human Resource team.
Responsible for assisting with new employees as directed by HR including but not limited to: - Orientation assist or facilitate when needed - On boarding paperwork - Orientation schedules for on-site and off-site new hires
Answer all incoming calls and direct callers as needed.
Arrange for telephone coverage when on vacation.
Keep meeting rooms stocked, clean and ready for meetings or guests at all times.
Order & maintain office supplies in a clean and organized manner
Assist in vendor management, tracking payments and ensuring proper correspondence.
Support internal employee events planning and execution.
Scanning employee files in HR system
Other duties assigned by HR or administrative team.