Administrative Coordinator – US Rare Disease

Amgen • Thousand Oaks, CA

1d

About The Position

Join Amgen’s Mission of Serving Patients At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do. Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives. Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career. Administrative Coordinator – US Rare Disease What you will do? Let’s do this. Let’s change the world. In this vital role you will provide complex administrative and operational support to the Sales and Marketing Leads of Tavneos, within the US Rare Disease Business Unit. This role will support 2 Executive Directors and their directs (~4) with core responsibilities such as: Ensuring timely coordination of department members’ administrative needs: Manages multiple and/or or complex team calendars Coordinates domestic and international travel, prepares expense reports, and ensures compliance with company travel policies and trainings Coordinates end-to-end meeting logistics including scheduling, room reservations, catering, technology setup, agenda preparation, and tracking action items. Prepares and processes forms, documents and correspondence; anticipates, revises and sends correspondence Making travel arrangements and preparing expense reports Providing administrative support for cross-functional initiatives and special projects as assigned Supporting team culture initiatives such as team on-sites and meetings Partnering with the marketing/sales planning teams on all-staffs and sales meetings to ensure all technical components of the meeting run smoothly Maintaining department email distribution lists Preparing agendas and taking action-items as the need arises Partnering with members of the team to disseminate large communications (organizational announcements, Sales/Marketing communications, etc.) Ensuring team maintaining tech-forward growth mindset by continuously testing and sharing new technology and/or productivity tools to improve operations The Administrative Coordinator work assignments will require discretion and confidentiality, as well as considerable tact, judgment, creativity and initiative in resolving issues. The AC must also be able to manage multiple priorities in a continually changing environment. What we expect of you We are all different, yet we all use our unique contributions to serve patients. The administrative professional we seek is a personable with these qualifications.

Requirements

• Associate’s degree and 2 years of administrative experience OR 2 years in a technical school setting with hands-on experience OR High school diploma / GED and 4 years of administrative experience

Nice To Haves

• 5+ years’ experience in an administrative support role
• Strong knowledge of technology, including Outlook, Excel, PowerPoint
• Skills and use of AI tools such as ChatGPT
• Knowledge of SAP, Webex, MS Teams, SharePoint and Concur
• Strategic problem solver who loves to “think ahead” and anticipate solutions to logistical issues
• Ability to work in a fast-moving, results oriented environment
• Strong cross functional partnership and communication across multiple members of the team
• Discretion in dealing with proprietary or confidential information
• Helpful, can-do attitude with a solution-oriented approach
• Polite and personable ‘team player’
• Skilled at remaining calm under pressure
• Ability and willingness to travel to company meetings, sites, etc. (~10%)

Responsibilities

• Manages multiple and/or or complex team calendars
• Coordinates domestic and international travel, prepares expense reports, and ensures compliance with company travel policies and trainings
• Coordinates end-to-end meeting logistics including scheduling, room reservations, catering, technology setup, agenda preparation, and tracking action items.
• Prepares and processes forms, documents and correspondence; anticipates, revises and sends correspondence
• Making travel arrangements and preparing expense reports
• Providing administrative support for cross-functional initiatives and special projects as assigned
• Supporting team culture initiatives such as team on-sites and meetings
• Partnering with the marketing/sales planning teams on all-staffs and sales meetings to ensure all technical components of the meeting run smoothly
• Maintaining department email distribution lists
• Preparing agendas and taking action-items as the need arises
• Partnering with members of the team to disseminate large communications (organizational announcements, Sales/Marketing communications, etc.)
• Ensuring team maintaining tech-forward growth mindset by continuously testing and sharing new technology and/or productivity tools to improve operations

Benefits

• health and welfare plans for staff and eligible dependents
• financial plans with opportunities to save towards retirement or other goals
• work/life balance
• career development opportunities
• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-off plans
• Flexible work models, including remote and hybrid work arrangements, where possible

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree