Administrative Coordinator, US CVRM

AstraZeneca•Wilmington, DE

4d•Onsite

About The Position

Administrative Coordinator, US CVRM Do you have expertise in executive administration support, and passion for communication and collaboration? Would you like to apply your expertise to impact the US Cardiovascular Renal Metabolic (CVRM) Biopharmaceuticals Commercial Teams in a company that follows the science and turns ideas into life changing medicines? Then AstraZeneca might be the one for you! At AstraZeneca we turn ideas into life changing medicines. Working here means being entrepreneurial, thinking big, and working together to make the impossible a reality. We are focused on the potential of science to address the unmet needs of patients around the world. We commit to those areas where we think we can really change the course of medicine and bring new ideas to life. WILMINGTON, DE Welcome to Wilmington, one of over 400 sites here at AstraZeneca, providing a collaborative environment where everyone feels comfortable and able to be themselves is at the core of AstraZeneca’s priorities, it’s important to us that you bring your full self to work every day. This position will be based in our Wilmington, DE office. Wilmington, Delaware is the location of the North America Commercial Headquarters and home of the US Business Organization, as well as 1,600 committed people. The campus also includes experts who work across a variety of global functions. CARDIOVASCULAR, RENAL & METABOLIC AstraZeneca's CVRM (Cardiovascular, Renal & Metabolic) portfolio is unmatched and continues to deliver new treatment options for patients. AstraZeneca's strategy in CVRM focuses on ways to reduce morbidity, mortality and organ damage by addressing multiple risk factors across cardiovascular (CV) disease, diabetes and chronic kidney-disease indications. The patient-centric approach is reinforced by science-led life-cycle management programs and technologies, including early research into regenerative methods. What you’ll do We have an exciting opportunity for an Administrative professional to join our team. The Administrative Coordinator, CVRM Specialty and Primary Care Sales will be responsible for performing a variety of administrative, secretarial and project-oriented activities in support of the Executive Business Director (EBD), Specialty CVRM Sales Team and the EBD, Primary Care CVRM Sales Team. The individual will work closely with both EBDs and their respective leadership teams. This role will provide full administrative support for all functional/departmental activities, booking and arranging meetings, purchasing support, following up on budgets and reporting, managing expenses and travel. In addition, this role will have accountability for leading, tracking and coordinating all the administrative activities for Leadership Team meetings. This position will also play a key role working across other US CVRM ACs and other local and global partners, and in support of other special projects. This role is also responsible for the management of highly confidential and time sensitive requests. The successful candidate is discreet, respectful and can respond in a highly professional manner. Additionally, the ability to successfully work in a fast, ever-changing environment with multiple priorities, where decision making ability is required, are critical aspects of this position. Due to routine and urgent business critical requests, you may often be asked to be available for early morning and/or late afternoon meetings. Occasionally travel domestically is required.

Requirements

High school or GED equivalent diploma is required
5+ years of administrative, customer service, or related business experience supporting senior leaders/executives.
Applies an advanced level of knowledge / skills to a wide range of interdepartmental responsibilities and serves as a resource to others.
Contacts are frequent with AZ employees and members of senior management within AZ.
Uses appropriate interpersonal styles to collaborate with senior management within AZ, colleagues and team members to achieve departmental objectives.
Proactively sees opportunities for process improvement within specified department.
Communicates effectively with ease and confidence with senior leaders and team members
Project and organizational skills; effectively and efficiently manages and coordinates multiple projects
Has general knowledge of working globally within a variety of cultures
Works well independently, but also successfully collaborates across teams
Good organizational awareness; anticipates work needs and proactively problem solves and makes independent decisions
Strong technical/digital skills; knowledge of computer systems and the ability to learn and apply new technologies in the work environment
Proactive and resourceful, demonstrates initiative and adaptability in dynamic environments.
Maintains confidentiality and consistently handles sensitive information with discretion.

Nice To Haves

Two-year Associate Degree or proven equivalent experience
Business School Certification
Bachelor’s Degree
Team Leadership Skills

Responsibilities

Executive administrative support: Provide advanced administrative support to senior leaders, including calendar management, email triage, travel per AZ policy, expense reconciliation, and general leadership team support.
Meetings and event coordination: Plan and execute local and global meetings/events, including logistics, hotel/travel arrangements, agendas, materials, MS Teams/Zoom setup, and complex off-site coordination.
Coordinate timely 1:1s and quarterly performance check-ins for Executive Business Directors (EBDs) with direct reports.
Meeting materials: Prepare agendas, presentations, and read-ahead materials under tight timelines.
Stakeholder communication: Draft and respond on behalf of leaders/teams to internal and external stakeholders, ensuring clear, professional communication and sound judgment on priorities.
Reports and analytics: Produce high-quality reports and analyses; interpret data, reconcile figures from multiple sources, and resolve discrepancies.
Procurement and budgeting: Process purchase orders, invoices, and budget tracking; manage departmental supplies and file retention.
Talent and staffing support: Liaise with HR/Talent Acquisition, executive search partners, and internal and external candidates to support EBD staffing activities.
Policy and compliance: Operate in line with AZ values, policies, procedures, and regulatory/compliance requirements; uphold high ethical and professional standards.
Systems and process expertise: Maintain proficiency in Microsoft 365 and emerging systems; improve administrative processes within CVRM and across the functions as appropriate.
Prioritization and coordination: Manage competing priorities and coordinate workloads to meet team and unit targets.
Project support: Provide ad hoc, specialist project-based administrative support to the CVRM Leadership Team.