Administrative Coordinator - Support Services

Luminis Health • Lanham, MD

27d • $20 - $28

About The Position

Provides administrative and support to the Departments of Security; Guest, Pastoral and Volunteer Services; Food and Nutrition Services; and Environmental Services.

Requirements

• Associate’s degree
• One year of administrative experience.

Responsibilities

• Attend, schedule and take minutes at department-level meetings.
• Manage office records, files and logs to ensure completion and accuracy.
• Facilitates vendor/contract agreements and entering into Symplr.
• Create and maintain employee files as well as track the completion of employee training, competencies and surveys. (for example: HealthStream)
• Ensure all new hires have completed new hires packages
• Manages equipment maintenance schedules to ensure timely assessments and repairs.
• Collaborate with department leaders as needed.
• Collaborates with security management and coordinates scheduling, documentation, and support for departmental and organizational conflict management and other related training programs as necessary.
• Orders general office supplies, uniforms and equipment.
• Assist Human Resources with parking registration process, parking violation reports and administration.
• Coordinates, programs, maintains security system application including, but not limited to, CCURE access control, duress/panic systems, etc.
• Maintain timecards, schedules and work assignments for employees; enter volunteer hours and Chaplain visits by using various systems such as: COMPASS, VOLTRAK & EXCEL.
• Maintain Guest Services Opening and Closing Procedure and Visitors Logs.
• Develop and place daily menu signs; and update menu telephone line.
• Manage and count cash, assist with cash orders and deposits, and assist cashiers with closing out the cash registers at the end of shifts.
• Maintain and log floor stock orders in computerized spreadsheet system.
• Organize and review upcoming catering functions and post each week.
• Maintain timecards through the pay period.
• Assist with end-of-the-month data collection.
• Vericlean report and UV light utilization.
• Complete weekly report on discharge room turnover times.

Benefits

• Medical, Dental, and Vision Insurance
• Retirement Plan (with employer match for employees who work more than 1000 hours in a calendar year)
• Paid Time Off
• Tuition Assistance Benefits
• Employee Referral Bonus Program
• Paid Holidays, Disability, and Life/AD&D for full-time employees
• Wellness Programs
• Employee Assistance Programs and more

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree