Administrative Coordinator - Physician Group

Jupiter Medical Center•Lexington, MA

About The Position

Ranked #1 for Safety, Quality and Patient Satisfaction, Jupiter Medical Center is the leading destination for world-class health care in Palm Beach County and the greater Treasure Coast. Outstanding physicians, state-of-the-art facilities, innovative techniques and a commitment to serving the community enables Jupiter Medical Center to meet a broad range of patient needs. Jupiter Medical Center is the only hospital in Palm Beach, Martin, St. Lucie and Indian River counties to receive a 4-star quality and safety rating from the Centers for Medicare & Medicaid Services (CMS). The Administrative Coorindator provides administrative support to the JMCPG Leadership team. The responsibilities of the position require personal qualities and interpersonal skills necessary for effective relationship-building with a variety of customers, including executive team, and members of the public.

Requirements

High School Graduate or Equivalent
Two (2) or more years specialized training in the Administrative Assistant area.
Must be detail oriented, and able to communicate politely and effectively, display personal initiative, exercise good judgment, and maintain high ethical standards/corporate compliance.
Ability to multi-task in a fast-paced environment, establish priorities and maintain flexibility.
Excellent communication skills both verbally and in writing.
Knowledge of essential general office procedures.
Knowledge in scheduling multiple calendars.
Proficient use of all office machines – fax, copier, scanner, digital recording devices.
Proficient use of Microsoft Office – Word, Excel, Outlook, and Power Point.
Database and Internet experience required.

Nice To Haves

AA/AS degree in business related area is preferred

Responsibilities

Evaluating and directing internal and external customer and vendor calls.
Managing, scheduling appointments and meetings for multiple leaders.
Timely sorting and routing incoming and interoffice mail.
Assist with data entry projects, surveys, tax filings and audit requirements.
Organizing and maintaining files, policy and produre manuals, and other office information.
Compiling data and submitting bi-monthly Productivity Reports.
Taking, transcribing and distributing agendas and minutes for vaious meetings.
Assist with the coordination of all physician candidate interviews
Create candidate offer letters and physician employment agreements (new/renewals)
Dissemination of communications
Manages JMCPG project lists and timely deliverable
Processes vendor invoices
Processes 1099 physician payments
Keeps JMCPG Org Chart Updated
Keeps Physician and APP directories updated
Tracks expiring contracts and update Ntracts.
Meet and greet incoming visitors and directing them to the appropriate department staff.
Maintain conference room meeting schedule, assist with equipment preparation for presentations, ordering office supplies and monitoring inventory, follow-through with office environmental and maintenance repair calls.
Accurately distributes correspondence and answering of routine correspondence, establishes priorities and maintains flexibility, keeps schedule and appointments calendar, Coordinate’s travel, maintains confidentiality of all information, Coordinate’s meetings, and/or retreats.
Performs other duties as assigned.