Administrative Coordinator – Operations Support

Mobile Generation • Chicago, IL

3d • $35,000 - $58,000 • Onsite

About The Position

Mobile Generation is seeking a highly organized and adaptable Administrative Coordinator to support our corporate operations team. This role will assist with a range of administrative tasks and short-term projects across multiple departments, with responsibilities shifting based on current needs and priorities. The Administrative Coordinator will work closely with our Real Estate and Facilities Operations Managers, as well as directly with the Director of Corporate & Field Operations. This is a full-time, in-office role based at our corporate headquarters.

Requirements

• 2+ years of experience in administrative support, operations, or project coordination
• Strong proficiency in Excel or Google Sheets
• Excellent attention to detail, time management, and task prioritization
• Clear and professional communication skills when working with both internal teams and external partners

Nice To Haves

• Familiarity with platforms like Zendesk or Google Drive is a plus
• Experience with real estate operations or property management is helpful, but not required
• Comfortable supporting multiple departments and adjusting focus based on shifting priorities

Responsibilities

• Provide administrative support across real estate and facilities operations functions
• Assist with lease-related tasks such as organizing files, tracking critical dates, and helping prepare documentation for renewals or audits
• Communicate with landlords and third-party vendors regarding property-related issues, maintenance needs, or lease follow-ups
• Support utility setup and transfers for new or relocated store locations
• Monitor Zendesk tickets and follow up on maintenance status, updates, or escalations
• Help maintain internal documentation for HVAC records, service logs, and vendor performance
• Assist with quarterly operations bonus tracking by gathering and auditing submitted data
• Support the Director of Operations with administrative tasks, internal reporting, and short-term project tracking
• Perform general administrative tasks such as file management, data entry, and spreadsheet maintenance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed