Administrative Coordinator, Museum Services

Country Music Foundation Inc•Nashville, TN

90d

About The Position

The Country Music Hall of Fame® and Museum has an opening for a full-time, exempt administrative coordinator, reporting to the Vice President, Museum Services. Company Overview: The Country Music Hall of Fame® and Museum is a nonprofit educational institution located in the heart of downtown Nashville. The museum documents and interprets the history of country music—a musical genre and culture central to the identity of the city, the state, and the nation. Accredited by the American Alliance of Museums, the museum collects artifacts and archival materials that illustrate the evolving history and traditions of country music while providing diverse learning opportunities through publications, educational programs, and exhibitions. The core exhibit follows country music from its folk beginnings through its ongoing evolution as a commercial art form. Temporary exhibits examine a broad range of topics, from regional music scenes to contemporary and emerging artists in American Currents. The museum owns Hatch Show Print, a letterpress print shop opened in 1879, and it operates historic RCA Studio B, where Elvis Presley and many others recorded. In recent years, the museum has welcomed more than a million visitors annually. Position Overview: The Administrative Coordinator, Museum Services will support the Vice President, Museum Services and the Museum Services division in administrative work, including (but not limited to) scheduling and calendar management; departmental and interdepartmental meeting scheduling, tracking, and agenda preparation; VIP scheduling and service; administrating the department’s budget; and office organization. The position frequently will use Microsoft Office products and additional scheduling, project management, and CRM software. This position requires attention to detail, organizational skills, discretion, excellent communication skills, and the ability to work in a fast-paced environment.

Requirements

Minimum three years of experience in office management or administration
Bachelor’s degree in complementary field of study
Proficiency with Microsoft Office products (Outlook, Word, PowerPoint, Excel, Teams)
Budget management experience
Familiarity with the history of country music and key figures within the genre; engagement with contemporary music; familiarity with roles and functions of music industry professionals
Excellent written and verbal communication skills
Strong time management and organizational skills
Professional demeanor and discretion
Ability to work both collaboratively and autonomously
Respect and passion for country music as an art form. A commitment to continually expand knowledge of country music history as well as current music, artists, and events
Problem-solving skills; ability to identify and execute initiatives that contribute to the museum’s success
Understanding and appreciation of the Country Music Hall of Fame and Museum’s mission
Must be able to work a flexible schedule including occasional weekends and evenings

Nice To Haves

Substantive experience working in a museum or other non-profit arts institution
Proficiency with photo editing, desktop publishing, and customer resource management software
Experience navigating databases
Experience with project management software such as Basecamp and Microsoft Teams

Responsibilities

Maintain schedule for the VP, Museum Services and schedule meetings (internal and external)
Manage administration of the department’s annual budgeting process. Lead planning meetings related to the budget, prepare expense reports and purchase orders as needed, and monitor monthly budget reports
Manage interdepartmental meeting schedule for exhibitions, regular events, and other projects and programming for which the Museum Services division takes lead
Attend meetings, create agendas and reports, and follow up on action items
Provide general administrative support
Collaborate with Museum Services staff to create presentations for educational public programs and employee programs
Work with other divisions to schedule, greet, and escort artists, donors, vendors, and other guests
Facilitate communication between VP and Exhibition Services, Editorial, and Collections staff
Maintain and update exhibition calendars; update sections of the museum’s institutional calendar; monitor ongoing projects using a variety of project management software
Book travel arrangements
Other duties as assigned

Benefits

Medical, Dental, Vision, Life Insurance Options
Competitive Pay
Paid Vacation and Sick Days
Paid Holidays (13) and Floating Holidays (2)
401(K) with Up to 3% Employer Match
Employee Assistance Program (Free Counseling and Legal Services)
Eligibility for Public Service Student Loan Forgiveness
FREE 24/7 Downtown Parking and Transit Benefits
Continuing Professional Offerings
Complimentary Museum Admission (For Yourself, Family, and Friends)
Reciprocal Partnerships with Local Venues (The Nashville Zoo, Dollywood Theme & Water Parks, National Museum of African American Music, tours at The Opry and The Ryman Auditorium, and more)
Up to 25% Discount in Retail Stores and Onsite Restaurant Venues
Opportunities to Attend Exhibit Openings, Concerts and Special Events
Employee Engagement Activities and Opportunities
FSA and Dependent Care Options
Dog Friendly Work Environment
Volunteering and Community Engagement Opportunities