Administrative Coordinator, Medical Affairs Evidence Generation

Kite Pharma • Santa Monica, CA

1d

About The Position

At Gilead our pursuit of a healthier world for all people has yielded a cure for hepatitis C, revolutionary improvements in HIV treatment and prevention as well as advancements in therapies for viral and inflammatory diseases and certain cancers. We set and achieve bold ambitions in our fight against the world’s most devastating diseases, united in our commitment to confronting the largest public health challenges of our day and improving the lives of patients for generations to come. This role supports the VP, Evidence Generation, and Evidence Generation Leadership Team, managing both administrative and project-related tasks. It requires a blend of organizational, technical, and communication skills to ensure smooth operations and effective project execution.

Requirements

• High school degree with 3+ years of experience or Bachelor degree in business administration or project management preferred.
• Minimum 2 years in a fast-paced administrative role.
• Strong prioritization and attention to detail.
• Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Expense systems (e.g., Concur)
• SharePoint
• Data visualization tools
• Clear, concise verbal and written skills.
• Self-starter with initiative and process improvement mindset.
• High discretion with confidential information.
• Comfortable with shifting priorities in a dynamic environment.

Responsibilities

• Support or lead initiatives to improve systems, tools, and ways of working.
• Develop dashboards and data visualizations to support the value story of Evidence Generation.
• Act as a subject matter expert (SME) in data analytics and visualization.
• Manage contracts, purchase orders, and departmental processes.
• Ensure project timelines, goals, and milestones align with business priorities.
• Coordinate complex schedules, meetings, and logistics across time zones.
• Serve as the go-to person for all admin activities in the function.
• Arrange travel and manage expense reports using Concur.
• Maintain digital/physical documents and manage SharePoint.
• Handle purchase orders, invoice tracking, and budget-related tasks.
• Support onboarding of new hires and contractors.
• Communicate with internal teams, vendors, and KOLs.

Benefits

• This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package.
• Benefits include company-sponsored medical, dental, vision, and life insurance plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED