Administrative Coordinator III

Blue Origin • Seattle, WA

11d • $33 - $46

About The Position

At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We’re working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our team of problem solvers as we add new chapters to the history of spaceflight! This role supports the development and operations of New Glenn, a single-configuration, heavy-lift orbital launch vehicle capable of routinely carrying people and payloads to low-Earth orbit, geostationary transfer orbit, cislunar, and beyond. Its first stage is fully reusable, and the vehicle was designed from the beginning to be human-capable. This role supports the New Glenn team, providing centralized support to business units with a focus on the As part of a hardworking team of professionals, you will provide administrative assistance to the New Glenn program. This role involves frequent engagement with New Glenn leadership and requires a candidate with executive presence, excellent interpersonal skills, and a proven ability to influence others. We are looking for someone to apply their attention to detail, organizational skills, and ability to collaborate to positively impact safe human spaceflight. Passion for our mission and vision is required!

Requirements

• 4+ years of administrative experience
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)
• Strong verbal and written communication skills, interpersonal skills, and high customer service capabilities and delivery
• Attention to detail – Demonstrate ability to produce quality products with a high level of accuracy
• Emotional maturity; positive, low-stress behavior, in words and actions
• Proven ability to handle confidential information with discretion
• Administrative skills, organizational skills and problem-solving skills
• Comfortable in a fast-paced, dynamic environment
• Self-starter, strong bias for action

Responsibilities

• Provide administrative support to the New Glenn Executive Team, including calendar management, travel arrangements, expense report processing, and other administrative tasks.
• Maintain databases by entering data and generating reports, including seating assignments in OfficeSpace and other program tools.
• Coordinate straightforward projects that require coordination between multiple teams, and support more complex projects managed by project managers.
• Manage and support executive calendar of meetings, reviews, and appointments.
• Plan, coordinate and track schedules to ensure they are followed and kept up to date.
• Work closely with program leadership to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Make complex and detailed travel plans, itineraries, and agendas.
• Complete expense reports on behalf of the assigned team.
• Liaise with internal departments and external partners on behalf of executives.
• Coordinate logistics for conferences, events, and other business-related activities and assist in the preparation and execution of meetings, conferences, and other events.
• Maintain conference rooms and common areas to ensure equipment is in good working condition.
• Assist with the preparation of reports, memos, presentations, and other documents as needed.
• Handle sensitive and confidential information with utmost integrity.
• Support NG leadership and admin team with other tasks as required to assist the program.

Benefits

• Medical, dental, vision, basic and supplemental life insurance, paid parental leave, short and long-term disability, 401(k) with a company match of up to 5%, and an Education Support Program.
• Paid Time Off: Up to four (4) weeks per year based on weekly scheduled hours, and up to 14 company-paid holidays.
• Dependent on role type and job level, employees may be eligible for benefits and bonuses based on the company's intent to reward individual contributions and enable them to share in the company's results, or other factors at the company's sole discretion.
• Bonus amounts and eligibility are not guaranteed and subject to change and cancellation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees