Administrative Coordinator II

Texas A&M•College Station, TX

27d

About The Position

Job Responsibilities: -Coordinates administrative support functions. Plans and coordinates administrative activities and services. Participate in the planning and execution of administrative operations. May serve as the office manager. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures. May assist in the development of budget or reporting. -Reviews and signs documents for supervisor. Attend meetings or committees on behalf of supervisor. -Analyzes program, project, or initiatives. Monitors project timelines and identify issues. Adapts, combines, and makes improvements to services, processes, or programs. -Formulates, interprets, and/or implements management policies or operating practices. Develop administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies, and procedures. May monitor compliance with policies and procedures. -Interact with multiple individuals and track financial documents. -Performs special analyses and project summaries. Prepare and review operational and special reports. Coordinates office records retention and maintains office references and resources materials. -Coordinates travel arrangements and prepares itineraries. Plans and coordinates meetings, seminars, and other unique events -Coordinates the maintenance of office supplies and equipment. Makes recommendations for process improvements, administrative changes, or new initiatives. -Assist with website, social media upkeep, and marketing. -Other duties as necessary

Requirements

Bachelor's degree or equivalent combination of education and experience.
Three years of related experience.
Knowledge of word processing, spreadsheet, database, and presentation applications.
Ability to multitask and work cooperatively with others.
Good interpersonal and communication skills.
Good planning and organization skills.
Please attach to your completed application: -Cover Letter -Resume -List of reference with email and daytime phone number(s)
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.

Responsibilities

Coordinates administrative support functions.
Plans and coordinates administrative activities and services.
Participate in the planning and execution of administrative operations.
May serve as the office manager.
Monitors office procedures.
Develops, evaluates, and ensures adherence to office procedures.
May assist in the development of budget or reporting.
Reviews and signs documents for supervisor.
Attend meetings or committees on behalf of supervisor.
Analyzes program, project, or initiatives.
Monitors project timelines and identify issues.
Adapts, combines, and makes improvements to services, processes, or programs.
Formulates, interprets, and/or implements management policies or operating practices.
Develop administrative and technical procedures.
Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies, and procedures.
May monitor compliance with policies and procedures.
Interact with multiple individuals and track financial documents.
Performs special analyses and project summaries.
Prepare and review operational and special reports.
Coordinates office records retention and maintains office references and resources materials.
Coordinates travel arrangements and prepares itineraries.
Plans and coordinates meetings, seminars, and other unique events
Coordinates the maintenance of office supplies and equipment.
Makes recommendations for process improvements, administrative changes, or new initiatives.
Assist with website, social media upkeep, and marketing.
Other duties as necessary