Administrative Coordinator II

Texas A&M • College Station, TX

2d

About The Position

The Division of Research supports one of the largest research universities in the United States and is committed to a truly comprehensive university where students, researchers, and inventors bring scholarship and innovation to bear for the benefit of the community, the state, and the nation. Texas A&M’s research creates new knowledge that provides basic, fundamental, and applied contributions resulting, in many cases, in economic benefits to the state, nation and world. To learn more, visit https://vpr.tamu.edu/ . We are seeking a highly organized and adaptable Administrative Coordinator II to provide critical support to the Office of the Vice President for Research and related initiatives. The ideal candidate will demonstrate strong administrative experience, exceptional communication skills, and the ability to exercise sound judgment on matters of significance. In addition to a bachelor’s degree (or equivalent experience) and at least three years in office administration, preferred qualifications include event coordination expertise, outstanding customer service, and proficiency in calendar management. Success in this role requires advanced knowledge of office software, the ability to multitask in a fast-paced environment, and a professional, collaborative approach when engaging with stakeholders. If you are detail-oriented, resourceful, and eager to contribute to advancing research at Texas A&M, we want you on our team.

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• Three years of experience in office administration.
• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Ability to multitask and work cooperatively with others.
• Ability to effectively communicate both orally and in writing.
• Ability to positively and professionally interact with clients and staff.
• Excellent communication and presentation skills.
• Strong interpersonal and organizational skills.
• Ability to orally comprehend and express information and use inductive and deductive reasoning.
• Ability to positively and professionally interact with clients and staff, groups of various sizes.
• This position is security sensitive.
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures.
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.

Nice To Haves

• Event management or support experience.
• Customer service experience.
• Calendar management.

Responsibilities

• Provides administrative support to the Office of the Vice President of Research (OVPR).
• Provides front-office reception services, greeting visitors and guests, manages phone calls to the OVPR main line.
• Coordinates and monitors OVPR guest parking spots.
• Provides back-up support as needed for the Senior Administrative Coordinator/Executive Assistant to include VPR calendar support, document processing, travel arrangements and other projects as assigned.
• Provides administrative support to Council of Principal Investigators (CPI) Coordinator. Includes communications with this community, meeting coordination, monthly newsletter coordination, updating/maintaining CPI website, monthly meeting summaries, and back-up to CPI Coordinator in facilitating in-person or Zoom meetings as required.
• Under direction, provides event support to meetings, workshops, and office or division events.
• Limited administrative support to Research Infrastructure team, which includes contract administration, billing, email activity, communications with Research Infrastructure AVPR and Research Infrastructure Manager.
• As directed, processes work orders, supply orders, handles billing orders.
• Maintains records.
• Performs other duties as assigned.

Benefits

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatically enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees