Administrative Coordinator II

Community Renewal Team • Middletown, CT

22d

About The Position

Performs a variety of skilled clerical work and database management functions as part of a facilities management team.

Requirements

• At least two (2) years of experience in an office environment required.
• Database Knowledge, MS Office proficiency including MS Word, MS Excel and MS Access required.
• Excellent oral, written and customer service skills.

Nice To Haves

• Associate degree in administrative business or related field preferred.
• Bi-lingual English/Spanish preferred.

Responsibilities

• Work on routine assignments including but not limited to scheduling, database design and management, purchase order and check request documentation, bid summaries, work orders, capital improvement/preventative maintenance
• Answers telephone(s), greets internal and external customers providing general information and routing in response to questions related to all facility operations.
• Arranges and prepares for meetings, appointments and interviews.
• Coordinates facilities activities between departments
• Researches and prepares various reports and proposals.
• Input E-time for payroll and make sure that all punches are accurate.
• Monitor parking assignment book and update when needed.
• Oversees contract deadlines and updates when needed.
• Researches and prepares proposals for repair work, furniture, etc. as it relates to purchasing policy.
• Maintains files, including up to date list of CRT equipment, tools and other properties.
• Compares all gas receipts to monthly invoice to ensure accuracy of bill.
• Responsible for inventory of coffee supplies, facilities tools, vehicles, custodian supplies and vehicles’ supplies.
• Coordinate dump run for warehouse throwaways.
• Coordinate with facilities management to get vehicles repaired.
• Responsible for validating invoices to include ensuring the vendor details are accurate and matching the records.
• Fax, file, type and mail
• Customer service via phone and fax
• Perform other related duties as needed as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees