Administrative Coordinator II
About The Position
Works under general supervision and coordinates administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance. This is a grant funded position. Essential Duties and Responsibilities Coordinates administrative support functions. Plans and coordinates administrative activities and services. Participates in the planning and execution of administrative operations. May serve as the office manager. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures. May assist in the development of budget. Reviews and signs documents for supervisor. Attends meetings or committees on behalf of supervisor. Analyzes program, project, or initiatives. Monitors project timelines and identify issues. Adapts, combines, and makes improvements to services, processes, or programs. Formulates, interprets, and/or implements management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures. Performs special analyses and project summaries. Prepares and reviews operational and special reports. Coordinates office records retention and maintains office references and resources materials. Coordinates the maintenance of office supplies and equipment. Makes recommendations for process improvements, administrative changes, or new initiatives. Helps collect, analyze, review, document, and communicate business needs and requirements. Assesses client needs through direct interaction. Helps create detailed functional and technical system specifications and defines data requirements. Supervises, trains, and evaluates the work of others. Assigns tasks and evaluates job progress. Coordinates travel arrangements and prepare itineraries. Plans and coordinates meetings, seminars, and other special events Create cost projections, place orders, and complete receiving. Create and process requisitions and submit invoices. Create Purchase Orders and process stipends. Maintain office and technology inventory. Additional Responsibilities Grant administrative duties for select grant projects. Responsible for assisting with departmental procedures manual and timely updates. Responsible for the participating in the development and implementation of departmentwide electronic documentation processes. The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.
Requirements
- Bachelor’s degree in applicable field or equivalent combination of education and experience.
- Three years of related experience.
- Knowledge of word processing, spreadsheet, database, and presentation applications.
- Ability to multitask and work cooperatively with others.
- Strong interpersonal and organizational skills.
- Excellent verbal and written communication skills.
Responsibilities
- Coordinates administrative support functions.
- Plans and coordinates administrative activities and services.
- Participates in the planning and execution of administrative operations.
- May serve as the office manager.
- Monitors office procedures.
- Develops, evaluates, and ensures adherence to office procedures.
- May assist in the development of budget.
- Reviews and signs documents for supervisor.
- Attends meetings or committees on behalf of supervisor.
- Analyzes program, project, or initiatives.
- Monitors project timelines and identify issues.
- Adapts, combines, and makes improvements to services, processes, or programs.
- Formulates, interprets, and/or implements management policies or operating practices.
- Develops administrative and technical procedures.
- Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures.
- May monitor compliance with policies and procedures.
- Performs special analyses and project summaries.
- Prepares and reviews operational and special reports.
- Coordinates office records retention and maintains office references and resources materials.
- Coordinates the maintenance of office supplies and equipment.
- Makes recommendations for process improvements, administrative changes, or new initiatives.
- Helps collect, analyze, review, document, and communicate business needs and requirements.
- Assesses client needs through direct interaction.
- Helps create detailed functional and technical system specifications and defines data requirements.
- Supervises, trains, and evaluates the work of others.
- Assigns tasks and evaluates job progress.
- Coordinates travel arrangements and prepare itineraries.
- Plans and coordinates meetings, seminars, and other special events
- Create cost projections, place orders, and complete receiving.
- Create and process requisitions and submit invoices.
- Create Purchase Orders and process stipends.
- Maintain office and technology inventory.
- Grant administrative duties for select grant projects.
- Responsible for assisting with departmental procedures manual and timely updates.
- Responsible for the participating in the development and implementation of departmentwide electronic documentation processes.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
