Administrative Coordinator I

Texas A&M University System • College Station, TX

3d

About The Position

The Administrative Coordinator works under general supervision and provides administrative support for the Open Records team in the Division of Risk, Ethics & Compliance. Primary responsibilities include administrative support for the timely processing of open records requests, managing stakeholder communications, tracking regulatory deadlines, and facilitating compliance with record retention schedules.

Requirements

• Bachelor's degree or equivalent combination of education and experience
• Two years of experience in office administration
• Ability to handle sensitive and confidential information with discretion
• Ability to multitask and work cooperatively with others
• Knowledge of word processing, spreadsheet, database, and presentation applications
• Interpersonal and communication skills
• Planning and organization skills
• This position is security sensitive
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Nice To Haves

• More than 2 years of administrative experience
• Experience with public information requests
• Work experience in higher education or for a state or other government agency

Responsibilities

• Manages communications for the Open Records team by actively monitoring the inbox and phone, providing status updates, and responding to inquiries from internal and external stakeholders
• Reviews and prioritizes incoming open records requests to determine priority and escalates to appropriate personnel
• Supports timely responses by tracking progress, monitoring deadlines, and providing regular updates to the appropriate personnel
• Processes routine open records requests by researching, compiling, and preparing the necessary responsive documents
• Maintains accurate and detailed logs to track the status, timelines, and statistics of all open records requests
• Coordinates the maintenance, storage, and disposition of physical and electronic records compiled for open records responses in accordance with applicable retention schedules
• Manages the preparation and tracking of regulatory filings and other compliance-related documents
• Compiles and runs reports
• Provides administrative support to the Open Records team in the handling of complex requests and daily operational tasks
• Assists in developing cost estimates for requests and processes associated payments
• Reviews office procedures to ensure regulatory compliance and operational efficiency

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level