Administrative Coordinator-Development

Pacific Northwest University of Health Sciences•Yakima, WA

About The Position

The Administrative Coordinator of Advancement provides high-level administrative, operational, and coordination support to the Advancement team. This role ensures the efficient functioning of advancement activities including donor relations, alumni engagement, gift processing support, event coordination, and internal communications. The position requires strong organizational skills, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.

Requirements

Associate's Degree
1-3 years

Nice To Haves

Skill in effective communication (both written and oral)
Skill in independent decision making
Skill in performing a variety of duties, often changing from one task to another of a different nature
Skill in problem solving
Knowledge of administrative procedures and practices
Knowledge of computer and network operating systems
Knowledge of customer service principles and practices
Knowledge of project management principles, processes, and techniques
Ability to apply effective and accurate data entry and typing skills
Ability to operate relevant equipment required to complete assigned responsibilities for the position.

Responsibilities

Provide high-level administrative and operational support to the Advancement team, including calendar management, meeting coordination, preparation of materials, room reservations, and technology support.
Serve as the primary administrative point of contact for the Advancement office, responding to internal and external inquiries with professionalism and discretion.
Support gift processing and donor stewardship activities, including documentation, acknowledgment letters, and coordination with Finance.
Maintain accurate and confidential donor, alumni, and prospect records in the advancement and alumni CRMS/databases.
Collaborate with campus partners and support special projects and initiatives that advance institutional fundraising and alumni engagement goals.
Provide administrative support for committees as needed, including meeting coordination and communication with members.
Support budget tracking, purchasing, invoices, expense reports, and vendor coordination for the Advancement office.
Performs other related duties as assigned and based on departmental needed.