Administrative Coordinator Central Programming

Newlands Church•Katy, TX

2d•Onsite

About The Position

The Administrative Coordinator to Central Programming will use their professional experience and skillsets to proactively support the Central Programming Pastor by providing high-level administrative and operational support, ensuring alignment, communication, and execution across live production, worship, communications, and creative. This role serves as the central coordination hub for all programming and content—spanning weekend services, digital platforms, and worship music releases—ensuring consistency, timeliness, and strategic promotion across every channel. Modeling Biblical Priorities Responsible for upholding Biblical priorities and core values of Newlands Church. The team member should represent a growing personal relationship with Christ. These objectives are accomplished by: Committing to a daily quiet-time with God. Participating in a Newlands Church group on a regular basis. Setting appropriate boundaries to protect character and integrity. Developing personal evangelism opportunities within and outside the church. Supporting the ministries of Newlands Church by faithfully tithing. Adhering to and encompassing the Core Vision and Values of Newlands Church employees Submitted to the leadership and vision of Newlands Church

Requirements

Strong written and verbal communication, with clear and centralized information flow
Heart for excellence, detail-oriented, organized, and able to manage multiple priorities
Experience driving complex projects and events from planning to delivery
Strategic thinking — builds repeatable, scalable workflows and keeps services, content, and music releases aligned
Solution-oriented with a positive, adaptable approach to problem solving
Proactive, self-motivated, and thinks like an owner
Teachable and responsive to changing programming and music release needs
Checks in with leaders to ensure alignment on major decisions
Proficient with Planning Center Online, Microsoft Office, OneDrive/SharePoint, Basecamp, Slack, and Dropbox
All Staff must be a member or become a member of Newlands Church upon employment
College degree or equivalent work experience
Minimum two (2) years’ experience in a related field

Responsibilities

Calendar & Scheduling Management
Manage and maintain the Central Programming Pastor’s calendar
Coordinate cross-department meetings, rehearsals, writing sessions, and planning cycles
Align timelines across service programming, content creation, and music releases
Ensure all volunteers and contractors are scheduled and prepared in advance
Service & Programming Coordination
Build and distribute weekly service run sheets and programming documents
Align worship sets, production elements, and creative content into a unified flow
Track deadlines for all service components (scripts, slides, media, transitions)
Ensure all teams are informed, equipped, and ready for execution
Worship Music Release Coordination
Coordinate timelines for songwriting, recording, and release schedules
Track deliverables for each release (audio, video, artwork, metadata, lyrics)
Partner with worship and comms & creative teams to execute promotion plans
Build and manage pre-release, launch, and post-release timelines
Ensure alignment between live service moments and released music
Communications & Creative Coordination
Coordinate timelines for content creation, approvals, and distribution
Ensure messaging consistency across services, social media, app, and music platforms
Facilitate collaboration between ministry departments and creative teams
Maintain visibility on content pipelines to prevent bottlenecks
Content & Distribution Alignment
Ensure all content is delivered and scheduled appropriately across:
In-service environments (screens, video elements)
Social media platforms
Church app
Internal communications (emails, team updates)
Music distribution and promotional channels
Verify accuracy, timing, and consistency of messaging across all platforms
Align publishing schedules with services, campaigns, and music releases
Project & Task Management
Track action items from programming, creative, and worship meetings
Manage timelines for sermon series, campaigns, major events, and song releases
Coordinate with team leads to ensure deadlines are met
Identify delays or gaps and escalate as needed
Meeting Preparation & Execution
Prepare agendas, planning documents, and supporting materials
Capture and distribute clear notes with next steps and ownership
Ensure meetings are structured, efficient, and outcome-driven
Systems & Workflow Management
Maintain and improve systems for service planning, content workflows, and music release processes
Organize shared assets (documents, media, templates, song files)
Help implement scalable workflows for communications, creative, app, and music distribution
Support rapid adjustments when programming or release plans change