Administrative Coordinator, Center for Humanities

Details•Blacksburg, VA

2d•$20

About The Position

The Administrative Coordinator will oversee the day-to-day management of the Center for Humanities (CfH), ensuring smooth operations and effective communication. This role involves coordinating center activities, managing events, supporting fundraising efforts, and handling financial administration. The ideal candidate will be organized, proactive, and capable of managing multiple tasks in a dynamic academic environment.

Requirements

Demonstrated experience working with people in an environment that serves and/or develops others such as the fields of higher education or event management
Excellent written and oral communication skills
Commitment to establishing positive, productive working relationships with various groups of constituents.
Demonstrated abilities in organizing a wide range of tasks efficiently and effectively
Experience designing and implementing programs, events, and/or educational activities

Nice To Haves

Bachelor’s degree or equivalent training/experience
Familiarity with financial, sponsored programs, and other record-keeping software utilized by Virginia Tech
Experience maintaining websites, managing social media, and supporting communications strategy for a public-facing organization
Experience with budget planning and execution within a large organization
Experience in philanthropic fundraising and/or applying for and administering grants
Knowledge or strong interest in developing knowledge of one or more humanities fields

Responsibilities

Coordinate the upkeep of center space, order office supplies, manage access for visiting scholars/affiliates, and oversee equipment management.
Arrange travel and schedule meetings for center leadership
Assist with fundraising and development activities
Liaise with partner organizations inside and outside Virginia Tech
Participate in the hiring, training, and supervision of GAs and other student employees
Coordinate meetings and communication with the center’s stakeholder and advisory committees.
Assist with the development and implementation of center’s communications strategy
Maintain the center’s website, social media channels, and email.
Publicize CfH sponsored and co-sponsored events inside and outside Virginia Tech
Liaise with communications teams in CLAHS and other VT units to raise the profile of the center
Maintain email listserv and create and disseminate newsletter
Assist with planning and executing in-person and virtual events, including itinerary planning, speaker travel, tax forms and visas, venue procurement, logistical coordination, liaising with caterers, AV specialists, and other vendors, security, transportation arrangements, and managing university approval of contracts with speakers and venues.
Provide on-site organizational support for in-person events, including evenings or weekends, ranging from on-campus lectures to multi-day educational residencies in cities across the United States. Occasional travel to these sites will be required.
Manage webinars and livestreaming of virtual events, and editing and captioning recordings for social media
Provide strategic advice on center programming and events
Serve as primary center contact for VT’s Continuing and Professional Education personnel
Conduct assessments of events and programs, evaluating programmatic goals and objectives, and reporting out findings
Publicize center funding programs, including co-sponsorship funding, faculty summer stipends, and other funding opportunities
Coordinate evaluation of funding proposals to the center
Manage communication with recipients of center funding
Monitor and evaluate outcomes of center funding programs
Liaise with fiscal personnel in CLAHS and other units to ensure prompt payment of invoices, transfer of funds, etc.