ADMINISTRATIVE COORDINATOR 3

State of Louisiana•New Orleans, LA

37d

About The Position

LSU Health New Orleans School of Nursing is seeking motivated applicants for the position of Administrative Coordinator 3. To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program. LSU Health New Orleans seeks candidates who will contribute to a climate where students, faculty, and staff of all identities and backgrounds have equitable access and success opportunities. As an equal opportunity employer, we welcome all to apply without regard to race, color, religion, age, sex, national origin, physical or mental disability, genetics, protected veteran status, military status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. LSU Health New Orleans is also designated as a State as a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management ([email protected]). Two years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The official job specifications for this role, as defined by the State Civil Service, can be found here.Job Duties

Requirements

Two years of experience in administrative services.
Pre-employment Drug testing and Criminal Background check are required.

Responsibilities

Create and maintain student clinical schedules, vacation and sick time records
Maintain records of student and faculty credentials
Maintains Typhon and clinical databases pertinent to the Nurse Anesthesia Program
Notify NAP Applicants being accepted to the program each year, and prepare, copy for all files, and mail Acceptance, Denial & Alternate Letters to Applicants of the Nurse Anesthesia Program
Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.
Organizes, implements and maintains an appropriate filing system for active, inactive, and archive copies of Nurse Anesthesia Program materials.
Organizes and maintains up to date student files including care plans, clinical evaluations, mid-semester and end of semester evaluations, and other required documentation.
maintains files of documents electronically and in hard copy (if required) and labels or names files appropriately for easy retrieval by faculty or other personnel.
Assists in maintaining grant records.
Arranges training for NAP Students on the use of Electronical Medical Record at various clinical sites, including scheduling students and emailing the schedule to students.
Reserve classrooms for NAP courses and the testing center as needed.
Function as secretarial support to faculty of the School of Nursing
Uses independent judgment in screening telephone calls, accepting messages, and relaying information to faculty and staff.
Maintain files of routine correspondence involving complex, sensitive, and non-routine matters.
Responds appropriately and timely to inquiries verbally and in writing regarding the Nurse Anesthesia Program ("NAP").
Provides secretarial and transcribing of minutes for Academic Graduate Council and others as assigned.