Administrative & Coordination Virtual Assistant

Jobgether

1d•Remote

About The Position

This position is posted by Jobgether on behalf of a partner company. We are currently looking for an Administrative & Coordination Virtual Assistant in Canada. This role supports a solo business owner managing multiple creative and public-facing initiatives, including book launches, retreats, certification programs, and speaking engagements. As an Administrative & Coordination Virtual Assistant, you will play a key role in keeping operations organized, communications flowing smoothly, and projects moving forward. You will act as a trusted liaison with external contacts while managing day-to-day administrative and coordination tasks. The environment is remote, collaborative, and purpose-driven, requiring a calm, detail-oriented professional who thrives in handling parallel projects. This position offers flexible hours and the opportunity to provide meaningful support across impactful initiatives. It is ideal for someone who values structure, communication, and supporting a growing creative business.

Requirements

Previous experience in administrative support, executive assistance, or coordination roles.
Strong written communication skills with a clear, warm, and professional tone.
Ability to manage multiple projects independently while remaining calm and organized.
High attention to detail, reliability, and consistent follow-through.
Comfort representing a public-facing business and acting as a professional point of contact.
Proficiency with email platforms and Google Workspace tools, including Docs, Sheets, Calendar, and Drive.
Familiarity with basic task or project tracking tools.

Nice To Haves

Experience supporting authors, coaches, speakers, or retreat-based businesses is a strong plus.

Responsibilities

Manage and respond to incoming emails with a professional, warm, and timely approach.
Act as a liaison between the business owner and clients, collaborators, retreat attendees, and external partners.
Track communications, conversations, and follow-ups to ensure nothing falls through the cracks.
Support coordination for book launches, including communication with publishers and partners.
Assist with planning and logistics for retreats, speaking engagements, and online programs.
Conduct light research on venues, vendors, logistics, or partners as needed.
Maintain organized records, contact lists, timelines, and project trackers across multiple initiatives.
Provide general administrative support to allow the business owner to focus on writing, teaching, and speaking.