Administrative Clerk

Southern Foodservice Management Inc

About The Position

Southern Foodservice Management, a national contract food service company, is looking to hire an Administrative Clerk for our Fort Campbell location in Kentucky. Job Summary Answers and transfers phone calls, screening when necessary. Welcomes and directs visitors and clients. Maintains filing systems as assigned. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings, and appointments for managers or supervisors. Prepares agendas and schedules for meetings. Records and distributes minutes or other records for meetings. Maintains office supplies and coordinates maintenance of office equipment. Maintains a system for recording expenses and the use of petty cash. Performs other related duties as assigned. Resolving payroll discrepancies and answering any employee payroll queries Checking timesheets for accuracy Coordinate orientation and training sessions for new employees Interviewing potential applicants regarding their skills, experience

Requirements

Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Proficient in Microsoft Office Suite or related software.
Excellent organizational skills and attention to detail.
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Ability to work independently.
Associates or Bachelor’s degree in related field preferred.
Three to five years of experience in an administrative role.
Strength: Lift up to 20lbs
Posture: Sitting 80%, Standing 10%, Walking 10%
Movement of objects: Occasional
Lifting, Carrying, Pushing, Pulling: Occasional
Climbing or Balancing: Occasional
Stooping: Occasional
Reaching: Frequent
Handling: Frequent
Talking/Hearing: Frequent
Seeing: Frequent
Temperature Variation: Occasional
Typing: Frequent
Reading: Frequent

Responsibilities

Answers and transfers phone calls, screening when necessary.
Welcomes and directs visitors and clients.
Maintains filing systems as assigned.
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Responds to and resolves administrative inquiries and questions.
Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
Prepares agendas and schedules for meetings.
Records and distributes minutes or other records for meetings.
Maintains office supplies and coordinates maintenance of office equipment.
Maintains a system for recording expenses and the use of petty cash.
Performs other related duties as assigned.
Resolving payroll discrepancies and answering any employee payroll queries
Checking timesheets for accuracy
Coordinate orientation and training sessions for new employees
Interviewing potential applicants regarding their skills, experience