Cabrini | Administrative Clerk

CATHOLIC CHARITIES OF THE ARCHDIOCESE • Houston, TX

6d • Onsite

About The Position

Catholic Charities is looking for the right people; people who wish to serve their community as a part of a family friendly organization doing good within the Houston-Galveston area. We attract and retain the best talent by investing in our employees. People of all faiths helping people in need. The Administrative Clerk is responsible for handling tasks essential to the smooth operation of the office of the Cabrini Center. The Administrative Clerk is responsible for organizing and maintaining client case files, making data entry into case management systems, assisting with client communications, providing oral interpretation or written translation of documents, processing incoming and outgoing mail, maintaining adequate office supplies, assisting with the operation of Charla and workshops, and participating in community outreach as appropriate. What you Deliver Case Data Management: Collect information on individuals served and perform data entry as necessary into various databases, including Law Logix case management system. Tasks include inputting and updating the legal case status, legal case disposition, applications for legal relief filed, and other information/data from clients, Immigration Court, USCIS, EOIR or State Court. Clerks will be responsible for generating statistical reports, and correcting data entry to ensure accuracy in the database on client information, case processes, and caseload information. Office Management: Process incoming and outgoing mail. Maintain office supplies inventory and order office supplies. Maintain program resources, documents, and handbooks. Assist in other clerical duties for the Cabrini Center. Case Assistance: Assist Paralegals and Attorneys in maintaining case information on case management systems, scheduling, and conducting client intake interviews, preparing client case files, collecting, compiling, and organizing supporting documents for clients’ cases, translating foreign documents into English as needed, drafting, and preparing case file correspondence. Assist Paralegals and Attorneys in preparing clients for court hearing and USCIS interviews and perform interpretations at USCIS interviews as needed. Meetings: Attendance and participation is mandatory in UC team meetings, Cabrini staff meetings, Administrative Clerk meetings and other agency meetings. Participate in calls and meetings organized by funders, city-wide advocacy groups, and local service providers when appropriate and helpful. Charla and workshops: Assist with the set-up, registration, and the orderly operation of Charla and workshops by setting up registration and presentation materials, client hand-outs and administering the operation of the Charla and workshops. Contract and Agency Compliance: Comply with all contract requirements. Provide data and statistical information for grant, contract, and other reporting purposes. Provide accurate and timely monthly data, time logs, and reports for internal use, funder use, and other entity use. Participate in trainings, webinars, meetings, calls, etc. as required by funders. Outreaches: Participate in community outreach and legal education activities, including Charla and other community events, prepare community legal education materials on immigration issues. Other: Perform other duties as assigned by the Legal Director and Managing Attorneys such as assisting with in house meetings and trainings, coordinate with community partners, engage in coalition activities, participate in staff and agency retreats, assist with special events.

Requirements

• High School Diploma or G.E.D.
• One (1) year of experience working in an office environment
• Bilingual in Spanish in English.
• Excellent verbal and written communication skills.
• Strong organizational skills, ability to set priority, multitask, and work under pressure and competing demands.
• Knowledge and proficiency in basic computer skills: word processing, spreadsheet, database
• Demonstrates multi-cultural skills and sensitivity.
• Ability to handle and maintain confidential information.

Responsibilities

• Case Data Management: Collect information on individuals served and perform data entry as necessary into various databases, including Law Logix case management system.
• Office Management: Process incoming and outgoing mail. Maintain office supplies inventory and order office supplies.
• Case Assistance: Assist Paralegals and Attorneys in maintaining case information on case management systems, scheduling, and conducting client intake interviews, preparing client case files, collecting, compiling, and organizing supporting documents for clients’ cases, translating foreign documents into English as needed, drafting, and preparing case file correspondence.
• Meetings: Attendance and participation is mandatory in UC team meetings, Cabrini staff meetings, Administrative Clerk meetings and other agency meetings.
• Charla and workshops: Assist with the set-up, registration, and the orderly operation of Charla and workshops by setting up registration and presentation materials, client hand-outs and administering the operation of the Charla and workshops.
• Contract and Agency Compliance: Comply with all contract requirements. Provide data and statistical information for grant, contract, and other reporting purposes.
• Outreaches: Participate in community outreach and legal education activities, including Charla and other community events, prepare community legal education materials on immigration issues.
• Perform other duties as assigned by the Legal Director and Managing Attorneys such as assisting with in house meetings and trainings, coordinate with community partners, engage in coalition activities, participate in staff and agency retreats, assist with special events.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees