Administrative / Buyer Assistant - Candy

Nassau Candy • Hicksville, NY

3d • Onsite

About The Position

Provide detail-oriented administrative and operational support to the Confectionery Category Managers and buying team. This role supports day-to-day purchasing activities by maintaining accurate item data, coordinating with internal departments, and assisting with vendor and reporting needs in a fast-paced, deadline-driven environment.

Requirements

• Bachelor’s Degree preferred.
• Intermediate proficiency in Microsoft Excel and overall computer skills required.
• Prior experience providing administrative support to a buying or sales team within a manufacturing or distribution environment preferred.
• Highly organized, detail-oriented, and able to manage multiple priorities independently and collaboratively.
• Strong written and verbal communication skills; comfortable communicating actionable information to management, internal stakeholders, and vendors.
• Resourceful, diligent, and adaptable in a fast-paced, deadline-driven environment.

Nice To Haves

• Prior experience providing administrative support to a buying or sales team within a manufacturing or distribution environment preferred.
• Bachelor’s Degree preferred.

Responsibilities

• Set up new confectionery items and maintain existing product data in internal systems on a daily and seasonal basis.
• Partner with Marketing and Art departments to ensure product images, descriptions, pack sizes, and specifications are accurate for web and print materials.
• Generate reports and maintain Excel spreadsheets to support Category Managers with pricing, assortment, and performance tracking.
• Process and coordinate customer sample requests.
• Maintain professional relationships with vendors and brokers to support purchasing and product initiatives.
• Administer and process vendor chargebacks accurately and in a timely manner.
• Perform additional administrative, data entry, and departmental support tasks as assigned.

Benefits

• Medical / Dental / Vision / AFLAC / Pet Insurance
• Paid Vacation / PTO / Annual Reviews / Competitive Salary
• 401(k)
• Excellent opportunity to join a well-established, thriving, entrepreneurial environment
• Employee Discounts and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 11-50 employees