Administrative Buyer

THE JAY GROUP INC•West Hempfield Township, PA

2d•Onsite

About The Position

Administrative Buyer supports the purchasing functions necessary to satisfy client programs, and internal corporate requirements. This role provides administrative and coordination support by processing purchase orders, contract negotiations with supplies, tracking orders, creating and maintaining appropriate levels of inventory where appropriate, quality assurance and liaising with inventory teams and management. This role will work with staff across departments to forecast the needs of the business and make purchase decisions based on demand. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Purchase goods, materials, components, or services in line with specified cost, quality and delivery targets Support the purchasing function and other relevant departments and communicate any supply problems which may impact on business operations Act as an interface between suppliers and other relevant departments on purchasing processes and new projects and activities Monitor and advise on any issues which present risk or opportunity to the organization Must possess strong skills in negotiating with vendors to maximize savings and/or profit margins. Provide analysis on costs, new and existing and review cost reduction activities Prepare reports and updates as and when required Negotiate contracts, improve prices and terms of business with suppliers and review opportunities to make business savings utilizing negotiation and procurement best practice tools and methods Build, maintain and manage supplier relationships and keep up good communications Ensure that a professional and consistent approach is taken in relation to all supplier relationships Ensure compliance to company guidelines, purchasing policies and procedures Reviews policies and procedures as it relates to Procurement and helps create process improvements Compile data relating to supplier performance to enable evaluation Assess and evaluate suppliers and contribute to performance reviews to ensure contract compliance Contact suppliers to resolve price, quality, delivery or invoice issues Clarifies purchase requirements, sources items and request quotes within corporate policy requirements and places approved purchase. Takes a pro-active approach in seeking alternate sources to realize lower costs, higher service levels, creative ideas, and product alternatives. Manage relationships with vendors, service providers and landlords Shows moral courage, openness and honesty in all dealings

Requirements

Able to build and maintain effective and productive relationships with staff, stakeholders and suppliers
Good communication, negotiation, interpersonal and influencing skills
Analytical, numerically astute with strong demonstrated problem solving abilities
Able to manage time effectively, prioritize tasks and achieve set targets
Commercial and financial awareness with a full understanding of how failure impacts the production, manufacture and customer order fulfilment
Able to work well under pressure and handle emergency and stressful situations
Keen attention to detail and accuracy
Excellent computer skills
Must be analytical and detail oriented.
Must possess good reading, writing, comprehension and communication skills.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Must be able to compare different suppliers’ prices to ensure that the organization is getting the best rate for purchased products and services.
Ability to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Ability to define problems, collect data, establish facts, audit procedures and draw valid conclusions.
Must be able to handle multiple tasks simultaneously, work well with peers and maintain composure during difficult and stressful situations.

Nice To Haves

Bachelor's Degree in Business Administration or Related Field Preferred.
CPP or similar certification preferred.
Two (2) years of Buying experience preferably in Warehousing, Ecommerce, Logistics, Distribution, or related industry required.

Responsibilities

Purchase goods, materials, components, or services in line with specified cost, quality and delivery targets
Support the purchasing function and other relevant departments and communicate any supply problems which may impact on business operations
Act as an interface between suppliers and other relevant departments on purchasing processes and new projects and activities
Monitor and advise on any issues which present risk or opportunity to the organization
Must possess strong skills in negotiating with vendors to maximize savings and/or profit margins.
Provide analysis on costs, new and existing and review cost reduction activities
Prepare reports and updates as and when required
Negotiate contracts, improve prices and terms of business with suppliers and review opportunities to make business savings utilizing negotiation and procurement best practice tools and methods
Build, maintain and manage supplier relationships and keep up good communications
Ensure that a professional and consistent approach is taken in relation to all supplier relationships
Ensure compliance to company guidelines, purchasing policies and procedures
Reviews policies and procedures as it relates to Procurement and helps create process improvements
Compile data relating to supplier performance to enable evaluation
Assess and evaluate suppliers and contribute to performance reviews to ensure contract compliance
Contact suppliers to resolve price, quality, delivery or invoice issues
Clarifies purchase requirements, sources items and request quotes within corporate policy requirements and places approved purchase.
Takes a pro-active approach in seeking alternate sources to realize lower costs, higher service levels, creative ideas, and product alternatives.
Manage relationships with vendors, service providers and landlords
Shows moral courage, openness and honesty in all dealings