PLS Administrative Business Manager

Pace® Analytical Services•Lebanon, NJ

1d•Onsite

About The Position

Join our mission to continuously move science forward; to innovate and advance all aspects of our business to improve the health and safety of our communities and lives. The Administrative Business Manager (ABM) plays a key role in keeping our site running smoothly by supporting day-to-day financial operations, billing, purchasing, and administrative processes. This is an excellent opportunity for someone with bookkeeping, office management, or early accounting/finance experience who wants to grow into a broader business operations role. You’ll work closely with the Site Leader, department managers, and corporate finance teams while building hands on experience in financial reporting, budgeting, and revenue management. This role is great for bookkeepers who want to expand into broader financial operations, office managers who enjoy numbers, organization, and cross department coordination, recent business or finance graduates who are looking for a strong foundational role with room to grow, and anyone detail oriented who likes solving problems, improving processes, and working with both numbers and people.

Requirements

Bachelor’s degree in business, finance, accounting, or related field — or equivalent experience in bookkeeping, office management, or administrative financial support
1–2+ years of experience in financial operations, accounting support, invoicing, purchasing, or office administration preferred
Strong Excel skills and proficiency with Microsoft Office
High attention to detail and accuracy
Strong communication skills and comfort working with multiple teams
Ability to manage multiple priorities in a fast-paced environment
Ability to maintain confidentiality of financial and business information

Nice To Haves

Familiarity with P&L statements, budgeting, accruals, or revenue concepts is helpful
Experience with systems like LIMS, Salesforce, Great Plains, or Workday is a plus

Responsibilities

Support day-to-day financial operations, billing, purchasing, and administrative processes
Review financial documents for accuracy, proper coding, and correct calculations
Assist with Profit & Loss (P&L) reviews to ensure revenue and expenses are recorded correctly
Maintain Work in Progress (WIP) entries and support revenue tracking
Review financial data to spot errors, unusual trends, or coding issues
Prepare and send customer invoices
Research and resolve billing questions or discrepancies
Review aging reports and support collection efforts for overdue balances
Work with internal teams to ensure accurate and timely billing
Assist with purchase orders (POs), vendor payments, and purchasing workflows
Ensure correct department and account coding for purchases
Help resolve vendor billing or payment issues
Ensure financial processes follow company policies and regulatory requirements
Maintain accurate records and support audit readiness
Provide general administrative support to keep operations running efficiently