Administrative Asst

The Shaw Group, LLC•Beaumont, TX

About The Position

The Shop Administrator is responsible for managing, organizing, and maintaining company documents to ensure accuracy, accessibility, and compliance with internal and external standards. This role supports project teams, management, and other departments by maintaining document workflows, version control, and records retention in a structured and efficient manner.

Requirements

Associate or bachelor’s degree in business administration, Information Management, or related field preferred; equivalent experience considered.
2+ years of experience in document control, records management, or administrative support (experience in construction, engineering, or manufacturing industries a plus).
Strong knowledge of document management systems (DMS), databases, and MS Office Suite.
Excellent organizational skills with strong attention to detail and accuracy.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong communication and interpersonal skills for working with teams and external partners.

Responsibilities

Establish, implement, and maintain document control procedures in accordance with company policies and industry standards.
Receive, review, and distribute documents such as contracts, drawings, specifications, reports, and correspondence.
Ensure proper document version control, numbering, formatting, and filing.
Maintain electronic and physical filing systems for easy retrieval of current and archived documents.
Monitor and track document revisions, approvals, and distribution to ensure accuracy and consistency.
Support project teams by coordinating the flow of technical documents between internal departments, clients, and vendors.
Train staff on document management procedures and ensure compliance across the organization.
Prepare document status reports and provide updates to management as needed.
Assist with audits, compliance checks, and regulatory submissions by providing accurate documentation.
Safeguard confidentiality and security of sensitive documents.