Administrative Associate

Weston Solutions • West Chester, PA

15h • Onsite

About The Position

At Weston Solutions, Inc. you will do meaningful work and make valuable contributions. Employee ownership at Weston is a path to professional growth and access to diverse opportunities in a highly connected community that works together across key service areas to make a difference in the environment. Weston has continued to evolve and adapt to our changing world as a premier provider of environmental and infrastructure services for over sixty years. In both the public and private sectors our teams help identify, solve, mitigate, and manage critical environmental issues to help clients achieve a more sustainable future. Weston Solutions is seeking a detail-oriented and highly organized Administrative Associate to provide comprehensive support to our managers and teams. This role is critical in ensuring smooth day-to-day operations, from managing schedules and preparing reports to coordinating communications and maintaining essential records. The ideal candidate is proactive, resourceful, and committed to delivering excellence in a fast-paced, team-oriented environment. Location: West Chester, PA (on-site) Expected Outcome: Administrative Support & Documentation

Requirements

• High School Diploma or equivalent with 4–6 years of general clerical/administrative experience.
• Proficient in Microsoft Office Suite – Word, Excel, PowerPoint, Outlook.
• Excellent grammar and spelling.
• Basic math skills: addition, subtraction, multiplication, and division.
• Strong interpersonal skills; a team player.
• Commitment to providing excellent customer service.
• Dedication to continually updating skills.

Responsibilities

• Prepare and edit correspondence, memos, forms, reports, and presentations using MS Word, Excel, PowerPoint, and Adobe; create non-standard reports as needed.
• Excellent written and verbal communication skills.
• Schedule and coordinate report production timelines, meetings, and review sessions.
• Report production using internal copy machines.
• Track and monitor deadlines to ensure on-time delivery.
• Draft and proofread documents with excellent grammar and attention to detail.
• Maintain accurate records through organized filing, storage, retrieval, and retention systems.
• Coordinating meetings and travel to avoid scheduling conflicts.
• Review, route, and follow up on incoming mail, screen and direct calls to appropriate personnel.
• Coordinate and assist with special projects under tight deadlines.
• Collect and compile information from multiple sources to produce standard reports, logs, and records.
• Enter and review timesheet data in Time Track and verify employee expense reports.
• Monitor weekly/monthly expenditures, resolving discrepancies with manager approval.
• Assist with WESTON “track” systems and other applications (e.g., Expense Track, Corp Track).
• Operate personal computer to access email, calendars, and office software.
• Prioritize workload independently and seek guidance when necessary.
• Maintain flexibility and adaptability in managing multiple priorities.
• Apply knowledge of WESTON’s policies, procedures, and technical standards.

Benefits

• Weston provides a generous, comprehensive benefits package program that offers employees high value options with solid financial protection, meeting the personal needs of its people and their families.
• Medical, Dental, Vision, 401K with base and matching employer stock contributions.
• Paid time off includes personal, holiday and parental.
• Life and disability plans.
• Critical illness and accident plans.
• Work/Life flexibility.
• Professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees