ADMINISTRATIVE ASSOCIATE
About The Position
The Department of Anesthesiology seeks an Administrative Associate to perform administrative functions facilities management, calendar management, and database organization. The Administrative Associate will create documentation, manage data, and perform special projects as needed. Key Roles & Responsibilities Provide essential administrative and business support services within a school, department, or unit with minimal supervision Support functions may include budget maintenance, personnel processing, policy communication, facilities/space management, database and file management, office/clinic management, or patient flow management Coordinate programmatic activities and functions Conduct special projects related to administrative operations as directed by a supervisor Maintain vendor relationships Interface with internal and external constituencies Provide confidential secretarial or office support for department chairs, division directors, deans, or other executives Supervise clerical and secretarial staff Assist in the preparation and submission of grants Responsible for equipment and furniture repair as needed Assist with grants and contracts administration Prepare financial reports and analyses
Requirements
- Bachelor's degree in a related field and one (1) year of related experience required
- Or an equivalent combination of relevant education and/or experience.
- Strong communication skills
- Proficiency with Microsoft Office products
Nice To Haves
- Preferred knowledge of UAB policies and systems
Responsibilities
- Provide essential administrative and business support services within a school, department, or unit with minimal supervision
- Support functions may include budget maintenance, personnel processing, policy communication, facilities/space management, database and file management, office/clinic management, or patient flow management
- Coordinate programmatic activities and functions
- Conduct special projects related to administrative operations as directed by a supervisor
- Maintain vendor relationships
- Interface with internal and external constituencies
- Provide confidential secretarial or office support for department chairs, division directors, deans, or other executives
- Supervise clerical and secretarial staff
- Assist in the preparation and submission of grants
- Responsible for equipment and furniture repair as needed
- Assist with grants and contracts administration
- Prepare financial reports and analyses
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Educational Services
Number of Employees
5,001-10,000 employees
