Administrative Associate

Victor Careers • Hemet, CA

3d

About The Position

Under the direction of the Administrative Supervisor, the Administrative Associate is responsible for providing office support services as assigned. Essential Functions: Provides general administrative support including: a) Maintaining complete and accurate data entrywithin established timelines, b) Providing effective phone coverage, c) Maintaining an effective filingsystem, d) Monitoring and maintaining office supplies. Communicates effectively with appropriate site personnel in a professional manner regarding assignedtasks that integrate with site processes. Assists with administrative functions of intakes, completing paperwork and assisting with client files. Identifies areas of improvement to maintain excellence in the administrative processes and makessuggestions to Administrative Supervisor. Performs additional responsibilities as assigned and if applicable to the site as follows: a) Manage siteneeds, b) On-site technical support to all staff, c) Processes payroll, d) Manages psychiatric departmentneeds, e) Support HR needs, f) Administrative functions (if assigned to Administrative Office).

Requirements

• High School or general education degree (GED)
• Two years of administrative support experience
• Must possess a valid California driver's license, personal automobile insurance and driving record that meets the standards outlined in the Agency’s Personnel Policy: Motor Vehicle Operating Standards
• Must be physically and mentally fit in accordance with the Agency’s Personnel Policy: Physical Fitness Standards and Examinations
• Must be willing to complete a Tuberculosis (TB) test and drug screening test
• Must complete a personal background investigation conducted by the State of California
• Have an adequate range of body motion and mobility to work in a residential, office or outdoor environment including standing and walking (even and uneven surfaces), alternating between standing and sitting for extended periods of time, bending, kneeling, twisting, reaching balancing and occasional carrying and lifting up to 25 pounds occasionally, and up to 10 pounds frequently
• Must be able to sit for prolonged periods of time in a vehicle for traveling to recreational activities, home visits, DCFS and court locations which may be up to 100 miles driving distance

Responsibilities

• Maintaining complete and accurate data entry within established timelines
• Providing effective phone coverage
• Maintaining an effective filing system
• Monitoring and maintaining office supplies
• Communicating effectively with appropriate site personnel regarding assigned tasks that integrate with site processes
• Assisting with administrative functions of intakes, completing paperwork and assisting with client files
• Identifying areas of improvement to maintain excellence in the administrative processes and making suggestions to Administrative Supervisor
• Managing site needs
• Providing on-site technical support to all staff
• Processing payroll
• Managing psychiatric department needs
• Supporting HR needs
• Performing administrative functions (if assigned to Administrative Office)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees