Administrative Associate, Departments of Marketing and Entrepreneurship and Data Analytics - UT Chattanooga

University of Tennessee•Chattanooga, TN

24d•$19•Onsite

About The Position

The Administrative Associate serves as a vital member of the department, providing comprehensive administrative support to the department head, faculty, adjuncts, academic centers, students, and student organizations. This position is often the first point of contact for visitors and community professionals and plays a key role in ensuring smooth daily operations.

Requirements

High school diploma or GED
Three (3) years of experience in an office environment
Strong written and oral communication skills
Excellent customer service and organizational abilities
Proficiency in Microsoft Office and ability to learn new software
Basic financial and budgetary skills
Ability to prioritize, multitask, and work independently under pressure
Attention to detail and strong interpersonal skills

Nice To Haves

Five (5) years of experience in an office environment

Responsibilities

Oversee daily office operations and manage front desk traffic
Provide support to faculty, adjuncts, centers, students, and student organizations
Process supply orders and assist with class schedule development
Coordinate departmental and center events, meetings, and special projects
Take minutes for departmental meetings and maintain records per university policy
Reconcile departmental ledgers, procurement card statements, and payroll reports
Monitor budgets and process invoices, travel reimbursements, and payroll documents
Initiate and process new hire paperwork for faculty, adjuncts, and student workers
Arrange travel for faculty, students, and visitors
Supervise student workers and maintain office supply inventory