Administrative Associate

RAMPF Group Inc•Wixom, MI

6d•Onsite

About The Position

The Administrative Associate provides cross-functional support across operations, accounting, HR, and executive leadership. This role is responsible for expense management, financial reconciliations, reporting, vendor and inventory oversight, and intercompany coordination. The position also supports month-end close activities, fixed asset management, credit processes, applicant outreach, and issue resolution with internal and external partners. Serving as a key administrative and operational resource, the role ensures accurate reporting, efficient processes, and responsive support to the CSMO, CEO, and broader organization.

Requirements

Demonstrated sense of urgency with the ability to meet appropriate deadlines
Accurate and results oriented.
Committed to providing exceptional customer service to both internal and external customers
Good knowledge of General Accounting Principles
Solid computer skills and proficiency with Microsoft Office, especially Excel and Word
Must be very detail oriented
Must be highly motivated without the need for continuous direction

Responsibilities

Manage employee expense reports, approvals, and training for new and existing employees on the expense tracking platform
Maintain and oversee fixed asset management and tracking
Reconcile intercompany invoices, including monitoring and resolving open items
Perform end-of-month bank statement reconciliations
Prepare and distribute monthly intercompany reports to RAMPF Group Inc.
Support month-end close by reconciling goods receipts and partnering with the Accounting Clerk to ensure a smooth close process
Prepare and post accrual and prepaid entries in coordination with accounting
Process new account setup, credit checks, and customer credit requests
Handle escalation issues with business partners and resolve operational concerns
Follow up with vendors on operational issues to ensure timely resolution
Help oversee cost saving initiative when requested by executive leadership or Human Resources
Coordinate and process customer visit checks in accordance with company policies
Conduct outreach and follow-up with applicants for RGI positions
Follow up on training records for compliance
Update and maintain HR boards across all RGI facilities
Help plan RGI events
Help with 6S initiative
Prepare and deliver reports and information requested by the CSMO and CEO
Perform other duties assigned