Administrative Associate IV

Texas A&M • College Station, TX

2d • $17 • Onsite

About The Position

The Oceanography Department is seeking an Administrative Associate IV to support the smooth operation of our office. This role involves a wide range of administrative responsibilities—from welcoming visitors and coordinating meetings to managing records and assisting with departmental logistics. You’ll serve as a key resource for faculty, staff, and students, helping to maintain a respectful, efficient, and well-organized environment. With a focus on customer service and attention to detail, you’ll play an essential part in ensuring our department runs effectively and continues to foster a positive and collaborative workplace.

Requirements

• High school graduation or any equivalent combination of education and experience.
• Four years of experience in general office or clerical work.
• Ability to work with sensitive information and maintain confidentiality.
• Strong verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Maintains professionalism and composure.
• Ability to be proactive.
• General office skills, competency with technology and digital applications, and attention to detail.
• Ability to multitask and work cooperatively with others in a team environment.

Nice To Haves

• Associates Degree.
• Understanding of TAMU systems including AggieBuy, Laserfiche, Emburse, AggieWorks, and Howdy.
• Proficiency in Microsoft Office, Excel, Powerpoint, and Outlook as well as Google Drive and Google Calendar.
• Managed multiple tasks and priorities while working independently.
• Worked in a collaborative team environment with success.

Responsibilities

• Performs advanced administrative support activities which includes but is not limited to greeting visitors, answering and screening calls, providing general information and referrals while ensuring customer satisfaction.
• Makes arrangements for meetings, classes, seminars, appointments, conferences, and travel, including scheduling of rooms and other related activities.
• Prepares, modifies, and verifies documents.
• Makes arrangements and provides logistical support for department faculty, students, and staff.
• May perform special analyses and prepare administrative project summaries to support leadership decisions.
• Assists with coordinating office supply inventory, ordering and equipment.
• Assists in coordinating the maintenance of office reference materials including online office materials.
• Assists in coordinating the sending, receival, sorting, and routing of mail.
• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
• May assist with handling confidential operational matters.
• Maintains office cleanliness of the department and shared spaces.
• Maintains a variety of fiscal, administrative, and academic records with accuracy and discretion.

Benefits

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees