Administrative Associate IV

East Texas A&M University • Commerce, TX

23h • Onsite

About The Position

SUMMARY: The Administrative Associate IV, under general supervision, provides complex administrative support work.

Requirements

• High school diploma or equivalent combination of education and experience.
• Four years of related experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Strong verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Ability to multitask and work cooperatively with others.
• Ability to work with sensitive information and maintain confidentiality.

Nice To Haves

• Degree preferred.
• Administrative support experience in higher education.
• Knowledge of and experience with Famis, Cascade and Banner.

Responsibilities

• Assists with managing office activity and monitors office procedures to eliminate duplication of efforts and to streamline flow of operations.
• Assists with office administration.
• Assists students, staff and others in the college in order to regulate and oversee activity.
• Responsible for entering courses for the College of Business in BANNER.
• Maintains inventory by counting material, equipment, merchandise or supplies in stock and orders supplies as needed.
• Contacts appropriate individual for equipment repairs; and performs simple preventative maintenance on office equipment.
• Maintains inventory log as well as responsible for updating records in FFX to reflect any and all changes for all inventory listed under the College in CANOPY.
• Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications.
• Composes correspondence, reports, publications, and presentations, including editing and proofreading.
• Creates and maintains spreadsheets and databases.
• Greets visitors, answers and screens calls, provides information and referrals, and schedules appointments.
• Receives, sorts, and routes mail and performs other mail services.
• Researches and analyzes administrative requirements for specific programs or projects.
• Provides technical information regarding administrative procedures, services, or programs.
• May perform mail services.
• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
• Maintains a variety of fiscal, administrative, and academic records.
• Posts information to agency records and modifies forms or records.
• Verifies, processes, and reviews forms, reports, and other documents.
• Makes arrangements for meetings, appointments, conferences, and travel.
• May set up meetings, seminars, and other special events to include facilities, equipment, and food.
• Maintains office supplies and equipment.
• Maintains office reference materials including online office materials.
• May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
• May coordinate activities and assign work to student workers and graduate assistants.
• May participate in the hiring training, and supervision of student workers, graduate assistants, and other support staff.

Benefits

• Employee tuition assistance for master’s and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED