Administrative Associate IV
About The Position
The Oceanography Department is seeking an Administrative Associate IV to support the smooth operation of our office. This role involves a wide range of administrative responsibilities—from welcoming visitors and coordinating meetings to managing records and assisting with departmental logistics. You’ll serve as a key resource for faculty, staff, and students, helping to maintain a respectful, efficient, and well-organized environment. With a focus on customer service and attention to detail, you’ll play an essential part in ensuring our department runs effectively and continues to foster a positive and collaborative workplace.
Requirements
- High school graduation or any equivalent combination of education and experience.
- Four years of experience in general office or clerical work.
- General office skills, competency with technology and digital applications, and attention to detail.
- Ability to multitask and work cooperatively with others in a team environment.
Nice To Haves
- Associates Degree.
- Understanding of TAMU systems including AggieBuy, Laserfiche, Emburse, AggieWorks, and Howdy.
- Proficiency in Microsoft Office, Excel, Powerpoint, and Outlook as well as Google Drive and Google Calendar.
- Managed multiple tasks and priorities while working independently.
- Worked in a collaborative team environment with success.
- Ability to work with sensitive information and maintain confidentiality.
- Strong verbal and written communication skills.
- Strong interpersonal and organizational skills.
- Maintains professionalism and composure.
- Ability to be proactive.
Responsibilities
- Performs advanced administrative support activities which includes but is not limited to greeting visitors, answering and screening calls, providing general information and referrals while ensuring customer satisfaction.
- Makes arrangements for meetings, classes, seminars, appointments, conferences, and travel, including scheduling of rooms and other related activities.
- Prepares, modifies, and verifies documents.
- Makes arrangements and provides logistical support for department faculty, students, and staff.
- May perform special analyses and prepare administrative project summaries to support leadership decisions.
- Assists with coordinating office supply inventory, ordering and equipment.
- Assists in coordinating the maintenance of office reference materials including online office materials.
- Assists in coordinating the sending, receival, sorting, and routing of mail.
- Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
- May assist with handling confidential operational matters.
- Maintains office cleanliness of the department and shared spaces.
- Maintains a variety of fiscal, administrative, and academic records with accuracy and discretion.
Benefits
- Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
- 12-15 days of annual paid holidays
- Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
- Automatic enrollment in the Teacher Retirement System of Texas
- Health and Wellness: Free exercise programs and release time
- Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
- Educational release time and tuition assistance for completing a degree while a Texas A&M employee
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
