Administrative Associate III

Texas A&M University System • College Station, TX

12d • $18 - $23 • Onsite

About The Position

The Administrative Associate III, under general supervision, performs daily office support activities to ensure efficiency and effectiveness for the Office of the Dean in the College of Architecture. Promotes a respectful, positive, and welcoming environment. Maintains professional staff and client relationships.

Requirements

• High school graduation or any equivalent combination of education and experience.
• Three years of experience in general office or clerical work.
• Ability to work with sensitive information and maintain confidentiality.
• Working knowledge of word processing, spreadsheet, and database applications.
• Strong verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Maintains professionalism and composure.
• Ability to be proactive.
• General office skills, competency with technology and digital applications, and attention to detail.
• Ability to multitask and work cooperatively with others.

Responsibilities

• Performs daily office support activities to ensure efficiency and effectiveness for the office.
• Greets visitors, answers and screens calls, provides general information and referrals and tracking and answering email in a professional and respectful way.
• Supports staff and/or administration with general operations tasks. Including travel arrangements and entering pre and post travel information and expenses for requests and reports.
• Provides technical information regarding administrative procedures, services, or programs.
• Performs word processing, desktop publishing, presentation, spreadsheet, and data management activities.
• May create surveys and track responses (Qualtrics or Google Forms).
• Prepares, modifies, and verifies documents.
• Performs editing and proofreading with a high level of accuracy.
• Makes arrangements and provides logistical support for meetings, appointments, conferences, and events. Includes scheduling conference rooms, setting up video conferences, ordering food and providing support during and after events.
• Assists with coordinating office supply inventory and equipment maintenance.
• Orders College of Architecture swag.
• May deliver, pick up, documents, supplies, equipment, or materials.
• Maintains a variety of administrative records.
• May update website for college and maintain contact lists, org charts, various logs (golf cart, phone, email) and assist with records retention management.
• Ability to walk and drive golf carts between buildings to transport people, correspondence or objects from one building to another.
• Performs mail services including receiving, sorting and routing.
• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
• Coordinates activities and assigns work to student workers and support staff.
• Participates in the hiring training, and supervision of student workers.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED