Administrative Associate III

Texas A&M • College Station, TX

11d • $18 - $23

About The Position

The Administrative Associate III , under general supervision, performs daily office support activities to ensure efficiency and effectiveness for the Office of the Dean in the College of Architecture. Promotes a respectful, positive, and welcoming environment. Maintains professional staff and client relationships.

Requirements

• High school graduation or any equivalent combination of education and experience.
• Three years of experience in general office or clerical work.
• Ability to work with sensitive information and maintain confidentiality.
• Working knowledge of word processing, spreadsheet, and database applications.
• Strong verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Maintains professionalism and composure.
• Ability to be proactive.
• General office skills, competency with technology and digital applications, and attention to detail.
• Ability to multitask and work cooperatively with others.

Responsibilities

• Performs daily office support activities to ensure efficiency and effectiveness for the office.
• Greets visitors, answers and screens calls, provides general information and referrals and tracking and answering email in a professional and respectful way.
• Supports staff and/or administration with general operations tasks. Including travel arrangements and entering pre and post travel information and expenses for requests and reports.
• Provides technical information regarding administrative procedures, services, or programs.
• Performs word processing, desktop publishing, presentation, spreadsheet, and data management activities.
• May create surveys and track responses (Qualtrics or Google Forms).
• Prepares, modifies, and verifies documents.
• Performs editing and proofreading with a high level of accuracy.
• Makes arrangements and provides logistical support for meetings, appointments, conferences, and events. Includes scheduling conference rooms, setting up video conferences, ordering food and providing support during and after events.
• Assists with coordinating office supply inventory and equipment maintenance.
• Orders College of Architecture swag.
• May deliver, pick up, documents, supplies, equipment, or materials.
• Maintains a variety of administrative records.
• May update website for college and maintain contact lists, org charts, various logs (golf cart, phone, email) and assist with records retention management.
• Ability to walk and drive golf carts between buildings to transport people, correspondence or objects from one building to another.
• Performs mail services including receiving, sorting and routing.
• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
• Coordinates activities and assigns work to student workers and support staff.
• Participates in the hiring training, and supervision of student workers.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees