Administrative Associate III | College of Education

Texas A&M University System • Prairie View, TX

1d

About The Position

Under general supervision, the Administrative Associate III provides routine administrative support work while managing multiple operational tasks. Please Note: The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

Requirements

• High school diploma or equivalent.
• Three years of related experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Ability to work with sensitive information and maintain confidentiality.
• Strong interpersonal and organizational skills.

Nice To Haves

• Three years administrative assistants experiences in an academic environment.
• Good interpersonal skills, ethical conduct, and be able to maintain confidentiality and work wells with others.
• Skills in typing on computer keyboard.
• Ability to use of office machines; software systems, faxing, copying of materials.
• Coordinating office communications: written, verbal, and electronic.
• Knowledge of scheduling appointments.
• Good interpersonal skills, ethical conduct, and be able to maintain confidentiality and work well with others.

Responsibilities

• Administrative Support: Performs word processing, desktop publishing, presentation, data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading as well as maintaining a professionally welcoming environment in the Office of the Dean. Greets visitors, answers and screens calls, provides information and referrals, and schedules appointments for the Associate Dean of Academic and Student Affairs. Schedule meetings, appointments, conferences, and travel for the Associate Dean of Academic and Student Affairs.
• Office Support: Maintains office supplies, equipment, and reference materials as well as the organization of the workroom in the Office of Dean in consultation with other administrative staff. Deliver, pick up, and/or receive cash payments, documents, supplies, equipment, or materials as well as serve as a liaison for departmental equipment and service contracts and participate in the hiring training and supervision of student workers. Receives, sorts, and routes mail and performs other mail services as well as develop and maintain a master calendar of faculty office hours, remote hours, travel, and related areas.
• Information Support: Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents. Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED