Administrative Associate III (National Center for Infrastructure Transformation - NCIT)

Prairie View A&M University•Prairie View, TX

3d•$20

About The Position

This positions, under general supervision, provides complex administrative support work to the newly awarded National Center for Infrastructure Transformation (NCIT). This position is funded by a grant or restricted funds. Continued employment is contingent on the renewal of grant or restricted funding.

Requirements

High school diploma or equivalent.
Three years of related experience.
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Strong verbal and written communication skills.
Ability to work with sensitive information and maintain confidentiality.
Strong interpersonal and organizational skills.

Nice To Haves

Bachelor's degree in a transportation related major/discipline.
Over three years of experience working as an office administrator supporting either a public, private, or educational entity.

Responsibilities

Provide excellent professional customer service to students, faculty, staff, and the public.
Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications.
Composes correspondence, reports, publications, and presentations, including editing and proofreading.
Creates and maintains spreadsheets and databases.
Researches and analyzes administrative requirements for specific programs or projects.
Provides technical information regarding administrative procedures, services, or programs.
Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
Maintains a variety of fiscal and administrative records.
Posts information to the Center records and modifies forms or records.
Verifies, processes, and reviews forms, reports, and other documents.
Arrange for meetings, appointments, conferences, and travel.
May set up meetings, seminars, and other dedicated events to include facilities, equipment, and food.
Take minutes and prepare documents for scheduled meetings.
Implement inventory controls and maintain office supplies, equipment, and forms.
Maintains office reference materials including online office materials.
May perform mail services.
May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
Prepare appropriate hiring forms for staff and students.
Prepare and manage Workday, Payroll, and Time & Effort actions regarding staff and students.
May coordinate activities and assign work to student hourly assistants and support staff.
May participate in the interviewing process, training, and supervision of student hourly assistants and various staff personnel.
Assist in the evaluation procedures, including collecting data and preparing monthly and annual reports.
Prepare office paperwork related to hiring, payroll, travel authorization, travel reimbursements, purchases, compiling monthly pro-card report, etc.
Recommend and implement office procedures to improve current office practices.
Participate in staff development training workshops and courses to improve skills.
Perform other duties as assigned.