Administrative Associate II
About The Position
Are you a detail-oriented professional with administrative experience and a passion for supporting patient care? As an Administrative Associate II, you'll play a crucial role in supporting the growing needs of the Nutrition service at the Texas A&M Veterinary Medical Teaching Hospital. If you’re dedicated, adaptable, and excited to make a positive impact, we want to hear from you! The Gastrointestinal Laboratory (GI Lab) at the Texas A&M Veterinary Medical Teaching Hospital provides specialized testing services to help veterinarians diagnose and treat gastrointestinal diseases in dogs and cats. Opportunities to Contribute Client Satisfaction: Your administrative skills and professionalism ensure that every interaction—whether scheduling an appointment or answering a call—reflects the high standards of the Veterinary Teaching Hospital. Smooth Operations: By managing calendars, coordinating meetings, and maintaining accurate records, you help keep the Nutrition Service running efficiently, allowing nutritionists to focus on patient care. Team Collaboration: Work closely with others in the Teaching Hospital, fostering a respectful and supportive environment that enhances both administrative processes and client service initiatives.
Requirements
- High School Diploma or equivalent combination of education and experience
- Two years in general office or clerical work
Nice To Haves
- Experience in medical setting and/or medical knowledge
- Experience with Microsoft Suite or similar (word processing, spreadsheets, etc)
- Experience with ezyVet
- Experience in a veterinary medical setting
- Customer Service experience
Responsibilities
- Answers and screens calls, provides general information and referrals, and schedules appointments.
- Makes arrangements for meetings, appointments.
- Provides administrative support to other areas of the department as needed.
- Cross trains student employees.
- Performs data entry and retrieval and maintains data files.
- Edits and proof-reads materials for reports and correspondence.
- Prepares, modifies, and verifies documents.
- Maintains office supplies and equipment.
- Maintains office reference materials including online office materials.
- Receives, sorts, and routes mail and performs other mail services.
- Coordinates delivery and storage of pet food for research projects.
- Manages pet food inventory.
- Assists in preparing/reviewing/organizing educational materials.
- Supports research or outreach projects by helping with data entry, material organization, and communication.
- Participates in quality improvement initiatives related to client service and/or administrative processes.
- Prepares, modifies, and verifies documents.
Benefits
- Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
- 12-15 days of annual paid holidays
- Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
- Automatic enrollment in the Teacher Retirement System of Texas
- Health and Wellness: Free exercise programs and release time
- Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
- Educational release time and tuition assistance for completing a degree while a Texas A&M employee
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
