Administrative Associate II
About The Position
Texas A&M Forest Service is seeking a highly motivated, detail-oriented team member who has a passion for service and is excited about engaging in the natural resource field. This individual will be a part of an integral team that works to deliver technical assistance to support the agency mission of assuring the state's trees, forest and related natural resources are protected and sustained. The Administrative Associate II will provide office support to the Forestry and Natural Resource Management Division. Phone etiquette is essential with this position. The Administrative Associate must be self-motivated and able to multi-task with good organizational skills in order to be efficient and capable of keeping up with administrative requests and special projects with creating positive relationships with internal and external contracts. Responsibilities: -Staff Support: Provide office support for select division staff (Forest Analytics - FANA, Spatial Solutions - SPSO and Division Director - DD). Process P-Card statements and travel reimbursements. Provide backup support for other division staff for registering for conferences, making travel arrangements and assisting with reimbursements. Gather and process fuel logs and bills. Input fleet data using fleet management system. -Office Support: Answer all phone lines for Division and main Agency line.. Coordinate use and maintenance of division HQ fleet. Assist with special projects and preparation for conference/workshop materials. Run errands and Division and serve as backup for Deputy Director's office as needed. Mailing: post postage, process and distribute for Division. Maintain department phone list and organizational chart. Setup for meetings. Gather information, log and report to Accounting for all Division received credit card transactions. -Other duties as assigned. -This is a security-sensitive position. The individual in this position is required to handle Protected Health Information( PHI) as defined by HIPAA regulations. The individual is required to handle PHI in accordance with A&M System' s policy and is further required to complete HIPAA training as a condition of employment, within a reasonable time frame after the individual' s employment, and on an as- needed basis thereafter. Opportunities: -Make meaningful contributions as an integral part of a cohesive team. -Develop skills and experience. -Interact and collaborate with people across a broad array of forestry-related disciplines, including urban and community forestry, forest inventory and analysis, forest health, forest management and wildland fire. -Contribute to the sustainability of natural resources in Texas and beyond. Work Conditions: -This is an office job. It may require standing for extended periods, twisting, bending reaching, kneeling, lifting and carrying heavy objects. Job stress can be frequent when confronted with deadlines of various projects. Benefits: Texas A&M Forest Service offers a competitive benefits package including medical, dental, vision, life and long-term disability insurance, retirement benefits, paid time off and health and lifestyle programs as well as educational incentives and tuition reimbursement opportunities. For more information about Texas A&M Forest Service and our careers, please visit https://TFS web.tamu.edu/careers. Come grow with us!
Requirements
- Required Education: High school diploma/GED
- Required Experience: Three (3) years of related experience.
- Required Knowledge: Knowledge of word processing, spreadsheet, and database applications. Phone etiquette.
- Required Skills:. Strong interpersonal, verbal and written communication skills. Moderate level of customer service skills.
- Required Abilities: Ability to work with internal and external contacts. Multi-task and work cooperatively with others.
- Required: Valid Texas Driver's license
Nice To Haves
- Preferred Education: Associates degree or equivalent in business or area of program specialty.
- Preferred Knowledge: FAMIS accounting management system. FASTER fleet management system
Responsibilities
- Staff Support: Provide office support for select division staff (Forest Analytics - FANA, Spatial Solutions - SPSO and Division Director - DD). Process P-Card statements and travel reimbursements. Provide backup support for other division staff for registering for conferences, making travel arrangements and assisting with reimbursements. Gather and process fuel logs and bills. Input fleet data using fleet management system.
- Office Support: Answer all phone lines for Division and main Agency line.. Coordinate use and maintenance of division HQ fleet. Assist with special projects and preparation for conference/workshop materials. Run errands and Division and serve as backup for Deputy Director's office as needed. Mailing: post postage, process and distribute for Division. Maintain department phone list and organizational chart. Setup for meetings. Gather information, log and report to Accounting for all Division received credit card transactions.
- Other duties as assigned.
Benefits
- Texas A&M Forest Service offers a competitive benefits package including medical, dental, vision, life and long-term disability insurance, retirement benefits, paid time off and health and lifestyle programs as well as educational incentives and tuition reimbursement opportunities.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
