Administrative Associate II

Texas A&M University System • College Station, TX

5d • Onsite

About The Position

Texas A&M Forest Service is seeking a highly motivated, detail-oriented team member who has a passion for service and is excited about engaging in the natural resource field. This individual will be a part of an integral team that works to deliver technical assistance to support the agency mission of assuring the state's trees, forest and related natural resources are protected and sustained. The Administrative Associate II will provide office support to the Forestry and Natural Resource Management Division. They will coordinate travel and process credit card statements, fuel logs and other invoices as well as coordinate maintenance for a small subset of the agency vehicle fleet. They will also field administrative requests and support special projects and serve as first point of contact for the general public at agency headquarters.

This is a security-sensitive position. The individual in this position is required to handle Protected Health Information( PHI) as defined by HIPAA regulations. The individual is required to handle PHI in accordance with A&M System' s policy and is further required to complete HIPAA training as a condition of employment, within a reasonable time frame after the individual' s employment, and on an as- needed basis thereafter.

Opportunities: -Make meaningful contributions as an integral part of a cohesive team. -Develop skills and experience. -Interact and collaborate with people across a broad array of forestry-related disciplines, including urban and community forestry, forest inventory and analysis, forest health, forest management and wildland fire. -Contribute to the sustainability of natural resources in Texas and beyond.

Work Conditions: -This is an office job. It may require standing for extended periods, twisting, bending reaching, kneeling, lifting and carrying heavy objects. Job stress can be frequent when confronted with deadlines of various projects.

Requirements

• High school diploma/GED
• Three (3) years of related experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Phone etiquette.
• Strong interpersonal, verbal and written communication skills.
• Moderate level of customer service skills.
• Ability to work with internal and external contacts.
• Multi-task and work cooperatively with others.
• Valid Texas Driver's license

Nice To Haves

• Associates degree or equivalent in business or area of program specialty.
• Two (2) or more of experience in business administration.
• Experience with online management systems.
• FAMIS accounting management system.
• FASTER fleet management system

Responsibilities

• Staff Support: Provide office support for select division staff. Provide backup support for other division staff for registering for conferences, making travel arrangements and assisting with reimbursements.
• Office Support: Answer all phone lines for Division and Director's office. Coordinate use and maintenance of division HQ fleet. Assist with special projects and preparation for conference/workshop materials. Mailing: post postage, process and distribute for division and Director's office. Maintain department phone list and organizational chart. Setup for meetings.
• Other duties as assigned.

Benefits

• Texas A&M Forest Service offers a competitive benefits package including medical, dental, vision, life and long-term disability insurance, retirement benefits, paid time off and health and lifestyle programs as well as educational incentives and tuition reimbursement opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED