Administrative Associate I

Labor On Demand•San Antonio, TX

30d•$18

About The Position

The Administrative Associate I is responsible for performing a variety of secretarial and clerical duties. The position will be performing data entry, scanning/uploading into new EMR, contacting clients for TB 1115 Medicaid Waiver project, archiving files. Data entry into EMR, scanning/uploading into new EMR, contacting clients for TB 1115 Medicaid Waiver project, archiving files, Data Entry into THISIS, Data entry into LTBI workbook, and medical terminology . Essential Job Functions Performs a variety of clerical duties in assigned department including maintaining personnel records and payroll, data entry, filing, distributing mail, answering telephones, and taking messages. Types and proofreads reports, letters, memos, flyers, and statistical charts. Responds to inquiries about department services and activities; assists visitors as necessary. May prepare payroll and associated transactions; assists in compiling and maintaining personnel records; (e.g., weekly earnings, absences, supervisory reports, change of status, terminations, and personnel requisitions). Verifies and reviews correspondence for conformance with established policies and procedures. Orders and maintains inventory of office supplies. Coordinates, organizes, and maintains general office records. Prepares routine reports and correspondence. May research and compile data for special projects and reports. Orders supplies and equipment; maintains petty cash fund. Issues permit and collects associated fees. Performs related duties and fulfills responsibilities as required

Requirements

High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency)
One (1) year experience in general clerical work in the medical field
Valid Drivers License
Knowledge of modern office procedures, business letter writing, report preparation, and proper telephone etiquette
Knowledge of basic mathematical principles and methods
Knowledge of principles and procedures of record keeping and filing
Skill in utilizing a personal computer and associated software programs
Ability to communicate clearly and effective
Ability to perform routine clerical work
Ability to establish and maintain effective working relationships with the general public and City staff
Ability to interpret and apply city and assigned department policies, procedures, and guidelines
Ability to compile, organize, maintain accurate and complete records, and files
Ability to operate a computer keyboard and other basic office equipment
Ability to learn data retrieval and input methods
Ability to perform all the physical requirements of the position

Responsibilities

performing data entry
scanning/uploading into new EMR
contacting clients for TB 1115 Medicaid Waiver project
archiving files
performing a variety of clerical duties in assigned department including maintaining personnel records and payroll, data entry, filing, distributing mail, answering telephones, and taking messages
types and proofreads reports, letters, memos, flyers, and statistical charts
responds to inquiries about department services and activities; assists visitors as necessary
may prepare payroll and associated transactions; assists in compiling and maintaining personnel records; (e.g., weekly earnings, absences, supervisory reports, change of status, terminations, and personnel requisitions)
verifies and reviews correspondence for conformance with established policies and procedures
orders and maintains inventory of office supplies
coordinates, organizes, and maintains general office records
prepares routine reports and correspondence
may research and compile data for special projects and reports
orders supplies and equipment; maintains petty cash fund
issues permit and collects associated fees
performs related duties and fulfills responsibilities as required